Fleep User Story: Karmen Reinpõld

Fleep User Stories is a series of blogposts that showcases all the cool people, teams and companies that use Fleep in their daily business.


One of Fleep’s power users, Karmen Reinpõld is a triathlon and cycling coach, who’s also enthusiastic about science. She helps people reach their sports goals by offering her expertise and experience, personal training plans, constant feedback and support.

When she’s not out there coaching, motivating, leading workshops or doing sports herself, Karmen likes reading books, going to the theatre, devouroing her husband’s baking masterpieces (rumour has it his homemade puff pastry just melts in your mouth), and Fleeping! Read on to find out how Karmen uses Fleep…

How did you find out about Fleep?

I know Henn (CEO of Fleep) from here and there, so when I heard about his new venture Fleep, I just had to take a look! At that point, I didn’t really think I needed another communication tool, even though it definitely looked like a cool and neat software. However, the necessity definitely grew with time.

How are you using Fleep?

Being a full-time coach, I have to communicate with my athletes on a daily basis to share and receive information (files, notes etc.). Basically all the information I receive, I also have to remember – but as we all know, the human brain only has limited memory capacity. So, I needed some external help, badly :) Then I remembered Fleep… Now I literally need to do two clicks to get the information I want – it’s all in the same place.

What do you like about Fleep?

I have two favorite features in Fleep: first, being able to pin text, and second, seeing all of my sent and received attachments in one place, in the file drawer. These may seem like small things, but they’re big for me! These features save me tons of braincells and time every day!

But the main reason why it’s so easy to use Fleep is just as Jaan Tallinn said: the person I am communicating with does not have to use Fleep (and doesn’t have to pay for it just because I gain some benefit from using the tool). If they want, they can join the “party”, otherwise it’s just like emailing for them.

Do you have any Fleep tips to share?

I believe I’m more of a basic user, maybe even too basic – nothing fancy or twisted, just enjoying the black and white, clean usability. It has everything necessary to make my daily life a little more efficient, without it being too energy-consuming. I can use this extra energy in my workouts!

Thanks for sharing your Fleep User Story, Karmen! Again and again, we are surprised by the variety of ways in which people use Fleep. You can find all featured user stories under the Fleep User Stories category. Make sure you also follow Fleep on Twitter (#fleepstories) and Facebook to keep an eye on our news and updates!

How to cut costs when running a start up business

cut costs when running a start up businessInvesting time and money into running your own start up company can be quite the uphill struggle for some people. It doesn’t always go to plan straight away, so it is good to know how to cut costs when running a start up business.

Having all aspects of the entire business running smoothly is the first step into getting the whole business venture to look promising. Not all start up companies will have a massive influx of investment or capital so that they can sustain heavy spending for a year or two, what some companies must start looking into is where they can cut costs down.

1. Real estate

As tempting as buying a massive glass windowed office and a marble reception is, it may not be wise to splash out on such luxuries straight away. Consider simply staying in your small home office or bedroom until the costs are calculated so you can decide if it is really worth it. If the business is along the lines of an e-commerce, operating at home for the start should be suitable and cheaper depending on the size of the business. The ability to decide whether some tangible items are essential at this stage is crucial in order to save money.

cut costs when running a start up business

If you do decide to purchase an office, first consider the location. Then, ensure that the space you’re considering is reasonable for what you need. As previously mentioned, buying a big office sounds nice and helpful, but if you do not require that much space then do not rent out or purchase that much space. The costs will add up and will literally be wasted.

2. Staffing

Some start up companies will make the mistake of hiring loads of people without actually realising the true costs of it all. A study shows that there are a lot of costs when it comes to hiring somebody. It’s not just money too –  it will cost a lot of time in the extensive training.

Hiring people with expertise should be done carefully as there are some factors such as the level of skill you actually need vs what you are looking to hire. Falling into the trap of hiring an over qualified person for quite a simple job will set you back quite a lot in the long run.

cut costs when running a start up business

If some tasks do not require an employee to be present for the entirety of a certain duration, looking into outsourcing contractors or part time staff that are only required when needed.

Alongside all the above, you should take time when looking to employ people to ensure that you actually find people that share the same ideas and vision as you for your company. It is so important at the early stages of a start up company that you have people onboard who want the same things as you and are willing to be really integrated into the business.

3. Suppliers

When purchasing items, try to take the time out to source multiple different suppliers and try to find at least 3 quotes from 3 separate suppliers, the aim of this is to try and source the cheapest cost for a certain amount of product. You can try get further reductions by forming business relations, deals or by simply bartering to get a cheaper price.

cut costs when running a start up companyAnother tip to help save cost would be to buy items that are for use in the near future, this means do not spend a load of money straight away on things that may be useful in a year. Although planning ahead is good thinking, it may end up costing way too much to buy items that are not going to be used soon.

In terms of machinery or equipment you may need, it may be cheaper to actually rent the equipment out rather than flat out buy a lease for it, this can substantially cut costs depending on how frequently you may need to use them.

To conclude, most expenses that are associated with start ups can be dramatically cut down by simply thinking through whether it is a necessity or a helpful extra. It is during this crucial stage all plans are calculated because many start ups tend to decline after being set up due to many factors such as not making enough profit, going bankrupt or simply because their ideas were not executed as well as they would of been.

This is a guest blog post by London Management Centre - a corporate training company based in London that offers corporate training courses at their London and Dubai offices on the topics of Leadership, management, human resources, interpersonal skills, media, PR, finance and many more subjects.

Chat for teams

Fleep User Story: Lizelle from Women Who Startup

Fleep User Stories is a series of blogposts that showcases all the cool people, teams and companies that use Fleep in their daily business.

Lizelle van VuurenWe virtually met with Lizelle van Vuuren first when we came across her tweet about Fleep. After a short discussion with her it was obvious that we’re dealing with an inspiring entrepreneur who loves startups, tech, design and has made her mission to change the world for women in startup scene through her organization Women Who Startup.

But enough about our point of view on things, we’ll let her share the full story with you instead.

Who are you, Lizelle, and what do you do?

I’m an entrepreneur living in Denver, Colorado (South African born and raised). I’m a startup entrepreneur and a growth marketer. I love to find new ways to launch ideas, grow startups, build communities and create impact.

How did you find out about Fleep and what do you use it for?

I was first introduced to Fleep when I started to work on a new startup company called, WÜF – wearable technology for dogs company. We were a team of 7 and we were located all over the world. Sean and I were in Colorado but we have team members in Pakistan, Paris, Chicago and Boulder and Denver. To find a means of communication that would fit us all I did some research on communication platforms and came across Fleep.

Lizelle van Vuuren, Kickstarter campaign with WÜF team

Lizelle (on the right) with some of the WÜF team members. From the left: Azmat, who lives in Pakistan and Sean, who resides in Boulder where the photo was also taken.

We communicated on Fleep around the clock while working on the successful Kickstarter campaign I helped them launch in the end of 2014. For the time being it was our lifeline, and I loved it. Although we gave Slack a try it just didn’t cut it in comparison with Fleep which was simple and easy to use.

I run Women Who Startup, an organization I started to empower female entrepreneurs to have a powerful community and resources to startup. I work with contractors, partners and sponsors and the number of people varies every month.

Women Who Startup

Women Who Startup community gathering. Lizelle uses Fleep to stay in touch with partners, sponsors and contractors who help her build the Women Who Startup organization in Denver, Colorado. This particular photo was taken at Galvanize (Denver), a collaborative startup community and co-working space. Galvanize is a partner and sponsor of Women Who Startup. There are now multiple locations of Galvanize in Colorado, and also San Fransisco, and many more are coming in the future.

So in short you could say that I use Fleep to communicate with clients, partners, sponsors related to my business and community development including my organization Women Who Startup.

Any tips and tricks or habits that have formed due to taking Fleep in use or why you’d recommend it to others?

I love using Fleep, I have the browser version and the mobile app on my iPhone. I check in on updates from people every few hours throughout the day. I don’t like notifications of any kind, because I’m so busy in meetings, events, and heads down work that I check in on my email or Fleep throughout the day.

Is there anything you think Fleep is missing?

I would say that it needs a LOT more integration with other apps.

This is it for this time! I know that we here at Fleep are extremely happy to have “met” Lizelle and get to know her story, it’s truly inspiring! In case you liked her story and would like to continue keeping in touch with Lizelle and all her activities, it might help to know that she’s pretty active on these Twitter channels:

Stories such as Lizelle’s are not the only ones we have from our users, if you’d like to get more stories like this in the future as well, feel free to follow us on Twitter (#fleepstories) or Facebook and check out the rest of the stories. Until next time!


Fleep User Story: Kei from GoWorkaBit

Fleep User Stories is a series of blogposts that showcases all the cool people, teams and companies that use Fleep in their daily business.

This time we talked with Kei Karlson, the co-founder of GoWorkaBit. Kei has one of those awesome bubbly personalities that can light up the room so it’s no wonder that her ideas of changing the world aren’t small ones. Add to it her enthusiasm, hardworking and straightforward nature in which she leads her startup venture and you’ll understand why we decided that she and her startup are worth their very own special emoticon ((work)) as a tribute. This is a true startup that works hard and plays hard!

So, what is GoWorkaBit?

GoWorkaBitWebsite: https://goworkabit.com/
Facebook: GoWorkaBit
Twitter: @GoWorkaBit


GoWorkaBit (GWB in short) is a web application which connects companies that need extra personnel for their short term assignments with people who want to choose where and when they work.

Our Story started in a Garage48 hackathon in October last year. I had been working in Manpower as an HR consultant for almost 7 years and saw that more and more companies needed just-in-time hiring solutions. They had situations where there was suddenly an urgent need for extra help, but, even for a well-established staffing agency like Manpower, it took far too long to find and select those people.

On the other hand, there was a trend forming where more and more people no longer wanted to or could work in a traditional way. They wanted the freedom to choose when and where they work. For example students, stay@home parents, etc. And if you talk about gen Y, nobody wants to work 9-5/40h per week. :)

To connect these two sides fast enough, we needed a tool. So I decided to participate at Garage48 and pitch the idea. As a result an awesome team was created on Friday night and on Sunday we launched our first version of GoWorkaBit. …and we have worked “a bit” since then. :)

How many people in the team and where are you located at?

Fleep User Stories, GWB GoWorkaBit team picture

Today we have 8 people in our team and we have offices in Tartu and Tallinn. GoWorkaBit has over 17K users in Estonia who want to work a bit and more than 400 companies have decided to join us. Our mission is to change the way people work and companies use workforce. Work is so much more than just earning money. It’s about meeting new people, trying yourself out in new roles and having fun. If you have a choice how much and where you want to work, it can be all that.

How did you find out about Fleep?

GWB participated in Estonian TV show “Ajujaht 2014” and Fleep did a demo at one training event last year. We decided to try it, but as we had just few people in our team all mostly working on the same thing and Skype was more suitable for everyday chat, we did not use Fleep for a while.

A few months later, we had a ton of documents to share and keep in one place, several topics that needed various levels of attention by different people and we needed a way to organize all the communication between 8 people. For that Fleep turned out to be very comfortable. We have different chats for our most important subjects, like Sales and Marketing, Dev, Support and we pin our weekly to-do lists for each subject so it´s really easy to follow the progress.

We have used Fleep for some months now and are impressed by their support team and the way they keep their customers happy. One day we were surprised by receiving our own emoticon. The story behind it you can read here. We need a lot of emoticons because we have a lot of emotions. :)

I personally love Fleep mobile app – it’s easy to use and always in sync. It’s like you have your whole team in your pocket!

Any Fleep tips you’d like to share?

We recently discovered that it is so easy to create new chats for different subjects that all of your time is spent in Fleep, reading chats. Though this might make Fleep founders very happy, it makes it too easy to lose the productivity. So my tip: keep your chat count at the optimal level. :)

Kei was right, having a lot of chats does make us happy, but it makes us happier if the active users of our group chat application use Fleep to boost their productivity rather than let it create an extra layer of distractions. Stories such as Kei has about her startup are not your usual ones and we’re very happy she decided to share this with us! But this is not the only story from our users, if you’d like to get more stories like this in the future as well, feel free to follow us on Twitter (#fleepstories) or Facebook and check out the rest of the stories.

Multiple accounts in Fleep apps

We are excited to announce our latest development – support for multiple accounts in Fleep! You can now log in to and switch between several Fleep accounts within the app.

It works on the Android, iOS, Mac and Windows apps. (It is not supported in the web browser. You can either use different web browsers for different accounts or download the native app).

Wait, but why?

multiple accounts in fleep

As we are in the business of simplifying and improving online communications, we realized multiple accounts support was something that was missing in Fleep.

For example, let’s say you’re a salesman by the day and a stand-up comedian by night. You may want to keep your identities separate in Fleep, managing the emails and conversations separately. Now you can!

Or perhaps you’d prefer to keep your personal and work communications separate – while labels may help with this, multiple accounts makes it even easier.

Or maybe your team has a generic Fleep account or email address that several people have access to – be it Support, Sales or Contact Us. Now you can add that to your Fleep app too, alongside your own account, so you no longer have to sign out and sign in to manage all the accounts you have access to.


We have built multiple accounts support for all platforms! You can sign in to multiple accounts from all the native apps, both desktop (Mac, Windows) and mobile (Android, iOS). Once signed in to one account in the desktop apps, find ‘Sign in to Another Account’ from the top menu bar (under ‘File’ in the Mac app, under ‘Fleep’ in the Windows app).

multiple accounts

On the mobile apps (Android and iOS), click on the menu icon (‘burger’ icon that looks like three stripes), and choose to sign to another account from there.

Once logged in, you can easily switch between the different accounts.

For example, Scotty here has his work and personal accounts set up in the Fleep app and he can switch between the two from the Account bar on the left-hand side:

multiple accounts in fleep

In a different scenario, both Paul and Mary have access to the company email address hello@grudly.com, which they manage from Fleep. For quick access, they have both set up the account on their Fleep mobile apps – Android and iPhone respectively:

mobile multiple accounts in fleep

What else should I know about multiple accounts?

Do note that you will receive notifications from all of the accounts that you are logged in to. Also, there is no support for multiple accounts in the web browser. You can, however, use different web browsers for different accounts or download the native app for Windows or Mac to use multiple accounts.

That’s cool! What’s next?

As we’re on a mission to replace email conversations, we have developed a feature that will allow you to migrate your conversations to Fleep and keep your existing email identity. In fact, support for multiple accounts in Fleep apps was built in preparation for that feature.

People often have multiple email addresses or identities, so it became clear to us that Fleep needs to accommodate for that, to have the option to switch between multiple accounts. So, if you’re asking what’s next – connecting your Fleep account with your existing email account is next.

Have feedback or questions for us? Contact us at support@fleep.io. Let’s also stay in touch through our social media channels – TwitterFacebook, LinkedIn.