User stories

Fleep User Story: Kei from GoWorkaBit

Fleep User Stories is a series of blogposts that showcases all the cool people, teams and companies that use Fleep in their daily business.

This time we talked with Kei Karlson, the co-founder of GoWorkaBit. Kei has one of those awesome bubbly personalities that can light up the room so it’s no wonder that her ideas of changing the world aren’t small ones. Add to it her enthusiasm, hardworking and straightforward nature in which she leads her startup venture and you’ll understand why we decided that she and her startup are worth their very own special emoticon ((work)) as a tribute. This is a true startup that works hard and plays hard!

So, what is GoWorkaBit?

Facebook: GoWorkaBit
Twitter: @GoWorkaBit


GoWorkaBit (GWB in short) is a web application which connects companies that need extra personnel for their short term assignments with people who want to choose where and when they work.

Our Story started in a Garage48 hackathon in October last year. I had been working in Manpower as an HR consultant for almost 7 years and saw that more and more companies needed just-in-time hiring solutions. They had situations where there was suddenly an urgent need for extra help, but, even for a well-established staffing agency like Manpower, it took far too long to find and select those people.

On the other hand, there was a trend forming where more and more people no longer wanted to or could work in a traditional way. They wanted the freedom to choose when and where they work. For example students, stay@home parents, etc. And if you talk about gen Y, nobody wants to work 9-5/40h per week. :)

To connect these two sides fast enough, we needed a tool. So I decided to participate at Garage48 and pitch the idea. As a result an awesome team was created on Friday night and on Sunday we launched our first version of GoWorkaBit. …and we have worked “a bit” since then. :)

How many people in the team and where are you located at?

Fleep User Stories, GWB GoWorkaBit team picture

Today we have 8 people in our team and we have offices in Tartu and Tallinn. GoWorkaBit has over 17K users in Estonia who want to work a bit and more than 400 companies have decided to join us. Our mission is to change the way people work and companies use workforce. Work is so much more than just earning money. It’s about meeting new people, trying yourself out in new roles and having fun. If you have a choice how much and where you want to work, it can be all that.

How did you find out about Fleep?

GWB participated in Estonian TV show “Ajujaht 2014” and Fleep did a demo at one training event last year. We decided to try it, but as we had just few people in our team all mostly working on the same thing and Skype was more suitable for everyday chat, we did not use Fleep for a while.

A few months later, we had a ton of documents to share and keep in one place, several topics that needed various levels of attention by different people and we needed a way to organize all the communication between 8 people. For that Fleep turned out to be very comfortable. We have different chats for our most important subjects, like Sales and Marketing, Dev, Support and we pin our weekly to-do lists for each subject so it´s really easy to follow the progress.

We have used Fleep for some months now and are impressed by their support team and the way they keep their customers happy. One day we were surprised by receiving our own emoticon. The story behind it you can read here. We need a lot of emoticons because we have a lot of emotions. :)

I personally love Fleep mobile app – it’s easy to use and always in sync. It’s like you have your whole team in your pocket!

Fleep User Stories, Kei Karlson from GoWorkaBit, Fleep is like having your whole team in your pocket

Any Fleep tips you’d like to share?

We recently discovered that it is so easy to create new chats for different subjects that all of your time is spent in Fleep, reading chats. Though this might make Fleep founders very happy, it makes it too easy to lose the productivity. So my tip: keep your chat count at the optimal level. :)

Kei was right, having a lot of chats does make us happy, but it makes us happier if the active users of our group chat application use Fleep to boost their productivity rather than let it create an extra layer of distractions. Stories such as Kei has about her startup are not your usual ones and we’re very happy she decided to share this with us! But this is not the only story from our users, if you’d like to get more stories like this in the future as well, feel free to follow us on Twitter (#fleepstories) or Facebook and check out the rest of the stories.

Fleep User Stories: Liisa from Toggl

Fleep User Stories is a series of blogposts that showcases all the cool people, teams and companies that use Fleep in their daily business.

Amongst many of the previous Fleep User Stories we came across Toggl, another brilliant startup from Estonia that has built a leading online time tracking tool, which is extremely popular among freelancers, consultants, and small companies.

Toggl allows users to track the time spent on various projects and analyze productivity. It’s cloud-based and can be up and running from scratch in less than a minute. It can be used on the web, as a desktop widget or on your mobile – all your data gets synced in real time.

Fleep User Stories, Toggle timetracking toolWebsite:
Toggl Blog:
Youtube channel: TogglTimer
Facebook: Toggl
Twitter: @toggl


Fleep is being used by the support team in Toggl and Liisa Toompuu, Head of Toggl Support & User On-Boarding, took some time to confess why she’s a big fan of Fleep. I hope you love reading it as much as we did as it really made us go: “Aww!” here in the Tallinn Fleepcave.

Liisa Toompuu from Toggl, Fleep User Stories.Why do I love Fleep?

Among the Toggl Support team, we often work during different times of day, in different places, on different devices. For example I used to have two laptops – one that I used in the office during the day and another that I used at home. This was super convenient because when I did my evening shifts, I didn’t have to lug my laptop around with me all the time but had space for other stuff in my bag instead.

There was a big problem with this, though, and we found the problem grew as our team grew – we used Skype for all of our communications, discussions about bugs and solutions, about what’s going on. This meant that regularly, important information got lost somewhere between the devices or just between being offline and online at different times, because messages only get sent when both participating parties are online. Communication is key in every team, and even more so when the team is not sitting next to each other all day every day.

Fleep was the first alternative we looked at and I loved it straight away. I immediately liked Fleep’s simple, no-nonsense user interface. There’s nothing there that I don’t need – just the people that I’m talking to and the chats I need. I love that Fleep uses just three colors – the grey, the blueish tone, and the white. So clear and simple, a relief to look at! I also like the big-ish photos of the people I’m talking to on the right side, it’s kind of reassuring seeing their faces there

A particular feature that I miss in every other chat tool is Fleep’s pinboard – such a simple way of making note of important bits of information that I know I’ll want to find quickly later!

The quirky smileys in Fleep are an awesome touch and a great change from the classic ones that are very similar everywhere else!

Fleep is really convenient for temporarily adding people to your chats as well. For example, we recently conducted a remote trial working day for someone we looked at hiring from abroad. We created a new group chat in Fleep and invited him along. This way every support member was able to contribute in the day and also get a feel of whether this new person would fit in our team and how they’re doing. The guy had never used Fleep before, but got it in a matter of seconds.

Fleep User Stories, Liisa Toompuu from TogglAnd of course, Fleep does what it promises – your chats do not get lost. Everything that’s been said is always there, whether your team still is online or not. I found their Android app, which is like the rest of Fleep – does exactly what I need it for, and doesn’t try to be anything else. Perfect!

I’ve been using Fleep for ~9 months now and wish that I never had to use anything else. I love it, thank you, Fleep!

This is just one example user case scenario but there are so many more, if you’d like to get more stories like this in the future as well, feel free to follow us on Twitter or Facebook. We always share the newest content in there!

Fleep User Story: ParallelDots

Fleep User Stories is a series of blogposts that showcases all the cool people, teams and companies that use Fleep in their daily business.

This time we talked with Angam Parashar, one of the ​Co-Founders of ParallelDots. How we got acquainted with him is a longer story, but the short one is that he pinged us in Twitter to us know that he’s part of a team that works with Fleep. That was all we needed to know to make sure they get a say in our blog!

ParallelDotsWhat is ParallelDots?

Facebook: ParallelDots
Twitter: @paralleldots

With so much of content being created, internet users have started facing the problem of Information Overload. Similarly, content creators are clueless when it comes to using their old content. They end-up losing their online readers to Google or Wiki even when they have all the information. ParallelDots, funded by Times Internet, is a startup of IIT Kharagpur and BITS Pilani graduates.

We allow any content archive to be presented in a story using advanced techniques of natural language programming (NLP) and machine learning. For publishers and bloggers, it automatically creates timeline of any event using their archive and present it in an interactive, intuitive and easy-to-navigate interface on their webpage. This helps publishers generate extra views on those articles which lie dormant in the archives, and increase the user-engagement on their portal; and for their readers it becomes a tool to know the background of any event in seconds rather than spending hours on Google/Wiki.

Fleep blog, meet the ParallelDots teamHow many people in the team?

We are a small team of three co-founders. Let me to briefly introduce three of us. I am Angam. I play the role of hustler in the team. I graduated from IIT Kharagpur with majors in Mechanical. After graduation I worked as a management consultant at Opera Solutions for one and half years before taking the plunge in the startup ecosystem.

Our other co-founder Ankit worked in a mining firm at Australia after his graduation from IIT Kharagpur. Being the head of the Entrepreneurship Cell at IIT, he got smitten by the startup bug which prompted him to quit his job and start on his own. He is a self-taught programmer and serves as a bridge between technology and business.

Muktabh, who is also our co-founder, has a degree in Information Systems from BITS, Pilani. He has 2+ years of experience in solving Data Mining and Natural Language Processing based automation problems. He is passionate about technology trends and tools, especially big data advancements.

We also have couple of great interns in our team who are always ready to take any problem heads on.

How did you find out about Fleep?

How are you using Fleep?

Easy question (laughs). In my experience, Fleep works best for startups. It’s perfect for them. It’s like WhatsApp for startups with a native feel. We use it for our day-to-day communication, sending files, pinning messages, and also while having fun. The best part about it is the fact that it’s cross-platform. We use it on iOS, Android, Windows, and Mac.

We have created multiple groups considering the functioning of the group making it easier for us to categorize our talks. Our tech team has stopped using emails because of Fleep as they find it thousand times more efficient.


Any Fleep tips, tricks or habits that you’d like to share?

If you are a startup, there’s nothing more efficient then Fleep for your team to communicate within the team. Sending files, and pinning important messages have never been easier.

So much about ParallelDots, one of our first known startup Fleep users from India! But this is not the only story from our users, if you’d like to get more stories like this in the future as well, feel free to follow us on Twitter (#fleepstories) or Facebook and check out the rest of the stories.

Fleep User Stories: Lingvist

Fleep User Stories is a new series of blogposts that tracks the lives and experiences of the teams and startups that use Fleep in their daily business.

This time I talked with Ave Habakuk the community manager at Lingvist. Earlier this year she and their team launched their French beta-program and in addition raised a €1 million round of funding. The investment came from SmartCap (the investment arm of the taxpayer-funded Estonian Development Fund), Nordic VC Inventure, and several angel investors from Estonia and elsewhere.

Lingvist, Fleep user storiesWhat is Lingvist?

Facebook: TheLingvist
Twitter: @TheLingvist

Lingvist is a smart language learning software that aims to significantly reduce the time needed in language learning. We do this by tailoring the learning process to every individual user in real time, to best suit their knowledge and skills. The technology of Lingvist combines mathematical methods from nuclear physics (CERN) with contemporary language science and is developed by the people who created Skype. Although all this sounds incredibly complicated, learning with Lingvist is actually rather simple. The program is currently in private beta.

The company was founded just over a year ago by Mait Müntel, Ott Jalakas and Andres Koern. The company’s inception came about after Müntel, who has a background in physics and had been working at CERN for several years, became interested in learning French and couldn’t find a fast enough way to do so.

Lingvist team, Fleep user storiesHow many people in the team?

Altogether there is 8 of us here at Lingvist and incredibly enough, we are spread out across 4 locations – Tallinn, Tartu, Stockholm and London. Having everyone on the same page and sharing information is essential for quick progress of a startup. I suppose one could say that Fleep is something like our water cooler, where we all meet daily and where all the important conversations happen.

How did you find out about Fleep?

Jaan Tallinn, an investor we share with Fleep, suggested we take up using it since according to him, it is the best communication app for building a startup.

How are you using Fleep?

We mostly use Fleep for conversations that are centered around particular topics or projects, some of the most recent include setting up new metrics or hiring an UX designer. It is really great that not all the participants have to be online for the conversation, which is something that happens often with people working in different time zones. It is easy to back track and see what was discussed while you were away and still have access to the files that were set up, such as screenshots of CVs. Most of the Fleep chats are between our team members, but we also occasionally include people from outside of the team, as it is more convenient to have a multiparty conversation on Fleep than on e-mail.

Lingvist team comment, Ave Habakuk, Fleep user storiesAny Fleep tips, tricks or habits that you’d like to share?

We have come to use Fleep for quick access to some frequently needed information. For instance the UK phone numbers of team members temporarily in London are pinned to the sidebar of our TechStars conversation and some frequently needed access URLs are pinned to the development chat. No need to go through e-mails or bug your colleague several times – the information is just there, highlighted next to the relevant topic.

So much about Lingvist, one of our cool startup Fleep users! I have personally already signed up for the beta of Lingvist and am using it to learn French! Let’s see how good I’ll become in this, what I can say right now is that it’s working for me “tres bien!”.

But this is not the only story from our users we have, if you’d like to get more stories like this in the future as well, feel free to follow us on Twitter (#fleepstories) or Facebook and check out the rest of the stories as well.

Fleep User Story: Funderbeam

Fleep User Stories is a series of blogposts that showcases all the cool people, teams and companies that use Fleep in their daily business.

This time we had a talk with Villu Arak, the Marketing & Communications guy from Funderbeam, who explains how Fleep for their startup is habit-forming, reveals why Pinboards and File Drawer features are in major use and how Fleep provides shelter to tired little files that need a decent place to stay.

What is Funderbeam?

Facebook: Funderbeam
Twitter: @funderbeam



Funderbeam plans to bring data-driven transparency to startup investing. There is a massive transparency gap between publicly-listed companies and young startups. This keeps some people from even considering an investment in early-stage companies. We’re working to narrow that gap. This blog post gives you an idea how it could be done.

Of course, it won’t happen overnight. We’ll launch the first step in June by making startup data easy to find, track, and compare. Investor search, analytics, and market intelligence will follow later. But the end goal is to evolve into a global trading platform for startup securities.

How many people in the team?

About a dozen, it’s a 50/50 mix of employees and those who still have other day jobs. Since there is hardly ever a moment when we’re all in the same room together, a sense of shared space is crucial. Fleep helps give that space a shape.

How did you find out about Fleep?

Henn (CEO of Fleep) approached me in March 2013 to help hone Fleep’s tone of voice and write copy for its website. Seeing the product and Henn’s ambition up close this early was crucial in carving out a special F-shaped place in my heart. An opportunity to evangelize came a few months later when Funderbeam’s early team gathered around the kitchen table of its founder and CEO Kaidi Ruusalepp.

I don’t think we ever used Skype for anything other than voice calls in the team, the consensus to try Fleep as our chat platform came quickly. Skype still hadn’t solved its sync problems across devices, so Fleep swooped in and snatched us.

Funderbeam comment on Fleep

How are you using Fleep?

People are creatures of habit. There are some email traditionalists who’ve been wary about adding “yet another” comms channel to their devices. So sometimes conversations fall out of the Fleep bucket and clog up the inbox. Sure, conversations that start in Fleep can elegantly manage non-Fleep users through email. But when a conversation starts out as an email with several folks on the cc: line, I can’t channel it into Fleep yet. Now THAT would be a nice new feature.

The majority of our public chat traffic flows in a Fleep conversation we call Funderchat. It’s for links, jokes and general monkey noises — things that help maintain a sense of belonging and shared culture.

Then there are more task- or role-specific chatrooms that have a more productive purpose. “Business and marketing” is a tight four-member group, “Biz dev” is another in-house chatroom, while “Front development” also involves our external development partners. There are plenty more. These chats see quite a bit of action on the Pinboard and File Drawer.

Finally, there are one-to-one chats where a lot of microscopically practical stuff happens. Probably a bit of venting and winking, too.

Any Fleep tips, tricks or habits that you’d like to share?

It’s habit-forming. This spring, Fleep smartly exploded itself and splattered its apps across OSX, Windows, Android, and iOS. Plus the initial browser version to cover any remaining platform gaps. As a result, Fleep conversations now follow me everywhere. Like a stalker I never had.

The main trick with Fleep? Use its basic, simple features. Fleep’s Pinboard is a life-saver, as is File Drawer. Since our teams use a range of platforms, from Dropbox to Google Drive to Trello to Kanban to email, I sometimes just pin or upload stuff to Fleep. This way, I know its address. It feels good, too, like offering clean shelter to a tired little file that’s been living in motels and halfway houses and just needs a decent place to stay. Yes, it’s simultaneously noble, sad and utterly ridiculous.

This is it for this time, if you’d like to get more stories like this in the future as well, feel free to follow us on Twitter or Facebook. We always share the newest content in there!