Isn’t it great that we can integrate?

Integrations in FleepSo, you’re spending a lot of time communicating about the changes you’ve made or the latest tweets that have showed up? Or maybe your engineers need a little bit more visibility into who’s committed what exactly and when? Why not try to automate some of the tasks to save time from having to go look for the information you need.

To help you out with that we’ve got a couple of things to show you! Did you know that Fleep has integrations and a public API that you can build on? If you didn’t, then this is exactly for you. With our integrations you can create an easy to follow notification feed into your Fleep conversations so that you’ll have all the important stuff together in one place or in the right conversations.

Look at what we’ve got!

GitHub, Bitbucket and GitLab integrations to fleep about the changes in your repositories. For us, GitHub integration helps to keep the engineering teams in tune with what everyone else is doing at the same time.

Zapier integrations to create different Zaps that send messages from Zapier into Fleep conversations. This one has multiple different usecases, we just tried out Twitter feed in the team.

For those that love to track and analyze data there’s also New Relic and PivotalTracker integrations.

And last but not least, JIRA and Confluence integrations, for those that are tracking incidents or bugs or simply love a Wiki on steroids experience. These integrations post messages about things that are happening in those environments, which helps to keep everyone in the same communication loop, which in the end… results in smarter collaborations.

What if I need something more… advanced?

For those of you that wish to build more complex integrations, the ones where you need more than a simple message post, you should go check out Fleep API.

We have compiled together documentation to help you on your way. Should you need more help from a Fleep engineer to understand things, then don’t be shy to ask for help via Fleep Support. We’ll get you in touch with someone on our side!

Not sure if you’re idea is unique? We suggest you check out what the awesome Fleep community has already produced for everyone’s benefit:

  • Hubot adapter for Fleep – Enables you to add a Hubot bot to Fleep conversations and stir up some fun stuff!
  • Twitter2Fleep - A simple tool that forwards selected tweets to Fleep conversations
  • FleepIRC - An IRC and Fleep integration for the chatty oldschool IRC nerds that just can’t pull themselves away from it.
  • Flow - An unofficial Fleep client for Windows Phone 8.1.

And if there’s something missing in the list of integrations that you absolutely need, let us know! Ping our Fleep Support chat and we will add it to our wishlist!

How can I get started with integrations?

Simple as that, open or create the conversation where you’d like to get the incoming messages in the future and click on the little gear icon on your right - Conversation settings. From there you’ll find another button called Integrations. From there you can choose which integration to setup and will also create a webhook.

How to create a new GitHub webhook in FleepFurther instructions on how to set up each of the integrations mentioned before are always available on our API & Integrations page. Go check it out!

Emoticons: the good, the bad and the hidden

emoticons

Note: Newer information regarding Fleep emoticons can be found in this blog post

Ever wondered looking at Fleep emoticons whether that’s it? I bet all of you know the regular Fleep emoticons available but do you know that there are a few undocumented hidden smileys as well? Why do we hide them? Well, we simply ran out of space on the devices :P

The reason why Fleep has emoticons is so you can express yourself in a variety of ways. Using an emoticon can spark fun topics or cause someone to smile and think. Some people use them to talk about the day, night, weather or just nature. Some of the emoticons were made by us, some were suggested by our users.

Below are listed all the emoticons (including the hidden ones) that are available in Fleep. Just type the appropriate combination of keystrokes in the message entry box and press enter to display them.

SMILEYS

blog-emoticons1-2-0

  • Smile, life is beautiful    :-) :) :=)
  • Sad, not OK    :-( :( :=(
  • Winky smile    ;-) ;) ;=)
  • Laughing out loud, LOL    :-D :D :=D
  • Oh, surprise!    :-O :O :=O
  • I’m worried    :-S :S
  • Meh, don’t care    :-/ :/
  • I’m angry, grrr!    X-( X( :@ :-@ :=@ X=(
  • Cheeky smile with tongue    :-P :P :=P

NICETIES, WEATHER & SEASONS

blog-emoticons2-2-0

  • Thank you!    ((bow)) ((thanks)) ((ty))
  • Yes, awesome!   ((Y))
  • No, I don’t agree.    ((N))
  • It’s sunny outside!    ((sun)) ((sunny))
  • For the rainy days    ((umbrella))
  • Christmas is coming!    ((santa)) ((kraana))
  • Oh, winter is coming.    ((snowman))

WORK & PROJECTS

blog-emoticons3-2-0

 

  • Working hard   ((work)) ((gwb))
  • On the phone:   ((phone))
  • Fix it!   ((tool)) ((wrench)) ((repair))
  • Stuff to do:   ((todo))
  • This is done!     ((done))
  • I have an idea!   ((idea)) ((i))
  • Pivot this, startups!   ((pivot))
  • Time is now:   ((clock)) ((O))

LEISURE & FUN

blog-emoticons4-2-0

  • Is it beer o’clock already?   ((beer))
  • Time for drinks:   ((drink)) ((D))
  • Coffee or tea?   ((coffee)) ((tea))
  • It’s pizza-time:   ((food)) ((pizza)) ((italy))
  • Party on!    ((party))
  • A flower for you…   ((flower)) ((F))
  • I want candy!    ((candy))
  • Happy birthday, here’s a present:   ((gift))
  • I “heart” you!   ((heart)) ((love)) ((H)) ((L))
  • Did you water my plants?   ((plant)) ((alo))
  • The cat’s out of the bag…   ((cat))

VERY HIDDEN EMOTICONS

blog-emoticons5-2-0 This deserves are small comment or two. All we’re going to say is that engineers need their Easter eggs too.

  • For the wandering eyes:   ((boobs))
  • For those not so great moments:   ((poop))

Which emoticon is your favorite? I bet it’s not ((poop)), although you might find some brilliant moments for that one too. Is there an emoticon you are missing in Fleep? Let us know and maybe the emoticon-fairy can help to bring those on board as well in the future!

Happy fleeping! Now off you go, surprise your friends with some emoticons!

4 ways email is killing your productivity

Fleep blog: 4 ways email is killing your productivityAs anyone who’s ever spent an afternoon clearing out a clogged inbox knows, emails are a nightmare.

Whether it’s the thousandth too-good-to-be-true offer of a stake in an African gold mine or the Taylor Swift fan newsletter that should really wait until your lunch break, emails have a way of creeping into your day and sabotaging your to-do list.

Here are the four biggest ways that we think email is killing your productivity.

1.  It stops you switching off

It’s always there, in the corner of your eye, beeping or buzzing or bouncing up and down for attention: the little icon in the corner that tells you a message has arrived.

Email is like the needy kitten that won’t let you ignore it and get on with your work, minus the cuteness factor and Instagram potential.

What’s more, it’s almost impossible to make sure that the distractions are even worth your time. Whether it’s an all-important project update or unwanted spam, email taps you on the shoulder all the same.

2.   It slows you down

In a world that’s moving towards instant, hassle-free communication, email has some serious catching up to do.

Signing in, opening each separate email, trawling through the junk to find the important stuff, replying to each in turn, forwarding entire conversations… it’s all so slow. Add to that the frustration of replying to someone’s latest correspondence only to find that they had sent a new one while you were busy crafting your epic and you start to wonder why you bothered at all.

These days, the best tools allow you to set up project groups and add new people later, giving them access to the entire conversation. This means that you know as soon as the notification beeps that it’s directly relevant to you.

Plus, switching to a system that is chat-based rather than email-based means that you can fire off a reply as fast as you like, without worrying about whether it’s formal enough or who’s been cc’d.

Just as Mark Zuckerberg stays productive by wearing the same T-shirt every day to stave off “decision fatigue”, knowing that you can respond fast without frills stops you from investing unnecessary mental energy in straightforward communication – and helps you stay focused on the important task of getting the job done.

3.    It traps you in

You can’t stop people from cc’ing you in to endless email exchanges, even if you’re operating on a definitely-don’t-need-to-know basis.

Getting dragged into every bureaucratic decision is one of the most effective ways to make sure that you get absolutely nothing done that you planned to do for the rest of the day.

To make things worse, emails tend to invite unnecessarily long messages, meaning you have to wade through tons of information before you’re even sure it’s relevant to you!

4.   It puts you on someone else’s schedule

Fleep blog: 4 ways email is killing your productivity - despite the “free” in “freelance”, you will inevitably find yourself bound to someone else’s timescales.People often think that being a freelancer means having no boss. It doesn’t.

As the freelance writer Michael J Solender puts it: “Are you crazy? I have 17 bosses and am trying to find more every day!”

This means that despite the “free” in “freelance”, you will inevitably find yourself bound to someone else’s timescales.

But while you might be happy to take an interruption for a valued client, the constant buzzing of incoming mail means stopping work for every unimportant or unnecessary message, too.

One way to tackle the problem is to allocate set times during the day for checking your emails and force yourself to ignore them outside of these slots.

While this can make you more productive, for most freelancers, it can also mean missed opportunities and angry customers.

Instead of looking for ways to block out all communication, we think it’s best to ensure you’re available to the team members that need you urgently – but you’re shielded from all the other noise.

What do you think? What are your top email niggles and productivity tips? We’d love to hear your views via our social channels (Twitter, Facebook)!

Marek Sanders, copywriter

 

This is a guest blog post written by Marek Sanders, who is a copywriter, productivity enthusiast and Fleep evangelist.

 

Chat for teams

Fleep plans for Q2 and look back to Q1

Fleep team reviewing Q1, now onto Q2

Although we are well into Q2 already I haven’t yet shared our Q2 plans with you, sorry about that. This is because first weeks of April went into launching Fleep ID and we postponed our Q2 planning until the last week of April. But as usual, let’s start from the review of past quarter – Q1:

  • Fleep ID – in the middle of April we launched Fleep ID – an email compatible ID for all Fleep users which others can use to reach out to them in Fleep or from email. I got my Fleep ID in February and forwarded all my emails to it, this has saved me a lot of time and focus as Fleep is grouping emails by participants not by subject. I still use Outlook for Calendar but other then that it’s all Fleep nowadays! If you haven’t claimed yours yet, I’d suggest to hurry up :)
  • @mentions – Yep, finally :) Just type @ and a popup with members (that have Fleep ID) appears to select who you want to mention, he will get extra notification and this makes him easier to look into these conversations first where he knows his attention is needed. We’ve been using it ourselves and we like it, but we still want to tune its behavior together with Muted conversations in the upcoming weeks.
  • Conversation labels – long waited feature for those who have a lot of conversations on different projects in Fleep. It also turns out to be a crucial necessity when you forward all your email traffic to your Fleep ID. I haven’t used labels too much yet, but I have few labels. I still mostly read conversations from Recents, also I’m planning to start Mute’ing low prio email threads more aggressively and read them every once in a while under Muted label.
  • New integrations – In January Helmo joined our team and since then we’ve been busy adding new integrations to Fleep. Overall 6 new integrations have been released by now – Pivotal Tracker, New Relic, Bitbucket, Zapier, GitLab, Confluence – Let me know if you’re still missing your favorite :)
  • Inline link previews – Oh boy, if I would have known how different expectations people have on this. It sounds like a simple feature – you post any link / URL into a Fleep conversation and we generate a short link preview for others to show what’s behind the link. Eventually we had to add three different ways to control link previews: 1) You can remove specific preview from the message in the conversation 2) You can disable link previews from all conversations across Fleep for yourself 3) You can disable link previews in a particular conversation for all members. Once all three were done it seemed that everyone was happy again :)
  • Conversation link sharing – Again, a long waited feature by those who want to create a conversation and leave the door open for joiners. It works very simply – enable conversation sharing in settings and share the conversation link anywhere you like – everyone with the link will be added to the conversation automatically. Haven’t used it myself too much, but this should be useful whenever you need easy onboarding for your team, group of friends or classmates.

These were the most important improvements to Fleep from January to date, I think we had a pretty good quarter in product development and I hope you still like the direction we’ve taken.

Now, on to our plans for Q2

Our main focus will continue to be improving Fleep experience to become a true replacement for email conversations, for that we want to build the following features:

  • Gmail integration – Ability to fetch incoming emails from your Gmail account into Fleep, so you get all your existing conversations immediately into Fleep.
  • Send outgoing emails with your existing email address – many of you have said that they like Fleep ID but for outgoing emails they would like to keep their current email identity. This will be exactly about that.
  •  Show HTML messages in Fleep – Currently we turn them into plain text messages and preserve links, but we would like to preserve more of the messages’ original look and feel.
  • Password protected messages – Ability to encrypt your messages with password to gain additional security when posting highly sensitive information.
  • Conversations bulk actions – this was already in Q1 plan – add / remove members, add / remove labels etc actions to all selected conversations in a one go instead of doing this one by one to each conversation.
  • Team management – Enables you to create „teams“, once created then instead of adding team members one by one to specific conversations you can add the whole team at once. Later when you change the team, membership in all these conversations is adjusted automatically. So adding new team member into all the relevant chats or removing someone becomes one click action :)
  • Export your Fleep conversations history – useful for those who want to keep their conversations archive outside of Fleep.
  • Dropbox & Google Drive integration – ability to set up integration with Dropbox or Google Drive in a way that all files posted to a Fleep conversation will be copied to a specified folder in Dropbox or Google Drive
  • My tasklist – As a next step in our Tasks feature we will be adding combined view to all tasks assigned to you across all your conversations.
  • Zen mode – Many of you have asked for a separate, bigger view to a message that you are composing, zen mode will be a solution to this, open in a full screen and lets you focus on writing your message in piece

Hopefully these are in alignment with your expectations. We haven’t yet decided which of them will be part of our Premium subscription, this is something we still need to figure out, but we are happy to hear your thoughts and feedback on it (as always :) )

henn.