Pinboard improvements

In Fleep, Pinboard is kind of like a digital whiteboard that is shared with all members of the conversation. All members can pin messages, unpin, edit and delete existing pins – just like the whiteboard in a meeting, everyone can step to the whiteboard and write on it, erase messages etc.

The Pinboard in Fleep conversations can be used for many purposes – to pin important information, leave notes, create checklists, bookmark important dates, links or files, and so on. By default, all pinned messages will appear on the pinboard in chronological order, but with the recent feature of pinboard sorting, you now can also reorder the pins!

As with Tasks, you can just grab the pinned messages and reorder them on the pinboard. Like this:

reorder pins

What’s next? We’re working on the possibility to add sections to pins, just like you can with your Tasks. For now, go ahead and try out pinboard sorting – create some pins in your Fleep conversations and reorder them!

If you have any further questions or ideas for new feature requests, don’t hesitate to ping us via Fleep Support or via our social channels (TwitterFacebook).

Help Center: Fleep Pinboards FAQ

Fleep Tasks help you get stuff done!

There’s no doubt to-do lists can help you get stuff done more effectively, stay on top of your workload and make you feel accomplished. If you use Fleep, you don’t need an external app for your to-do’s – the Tasks feature in Fleep enables you to formulate to-do lists in Fleep conversations!

Fleep tasks

The benefits of having your tasks within Fleep conversations are pretty much endless. First of all, it keeps you on track for a certain project, giving you an overview of what you need to get done and a sense of accomplishment for all the tasks you have ticked off as ‘done’. Additionally, the Fleep Tasks feature holds your team responsible. In group conversations, you can see everyone’s tasks and what they have accomplished. In this way, your whole team is on the same page!

How to create a task in Fleep?

There are two ways in which you can create tasks in Fleep. The first is by starting the message with “/task” and following that with the content of the task:
“/task <message>”.

Fleep tasks

The second way to create a task is to post a message and then convert it into a task - just right-click on a message and select “Create task” from the drop-down menu.

free team chat

In the iPhone and Android apps, the option to convert a message into a task appears when you long-press on the message:

Fleep tasks

Where can I see all the tasks?

By default every conversation in Fleep has a taskboard, which you can find under the task icon on the right-hand side toolbar. Whenever you create a new task in a conversation, it will appear in the message flow, but it will also be added to your taskboard, where all the members of the conversation can see it. In the mobile app, you can find the taskboard under the menu button in the conversation.

Fleep tasks

You can also keep an eye on some details regarding tasks – who has created them, when, and who they have been assigned to. You can see this information in the message flow and when you click on a task on the taskboard to expand it.

What can I do with the tasks?

The tasks in Fleep have quite a few features. You can edit, assign, check off, untask, delete tasks and much more! All of these features can be found in the task action menu – this will appear on the taskboard when you right-click on the task, or click on the tiny blue down arrow that you can see when you hover you mouse over the task. In mobile apps, the menu appears with a long tap.

  • task actionsEdit - you can edit all tasks you can see in conversations, whether it’s correcting a typo, changing the wording, adding some more detail or anything else.
  • Quote – copies the task message into the message box, with the context of who created it and when. Great for making comments about tasks!
  • Copy message – copies the content of the task message.
  • Assign - you can assign any task to yourself or to someone else in the conversation. This feature helps everyone understand who’s responsible for executing the task.
  • Show in conversation – this action will take you to the place in the conversation where the task was created. It will help you in case you want to remember the context for the task.
  • Archive - this option will archive the task, so it’s out of your way. You can see all of the archived tasks at the bottom of the taskboard.
  • Add section – helps organize the taskboard (see more about organizing the taskboard below)
  • Untask - when you’ve created a task by accident or if it’s something no longer needs to get done, you can just untask it. The task in the message flow in the conversation will just be converted into a regular message.
  • Delete - sometimes, you just need to delete a task. After confirming the delete action, the task message in the conversation message flow will be deleted as well. (P.S. Delete is not available in the mobile apps.)
  • Check off as “done” - ahhh, the pleasure of ticking things off of a to-do list. Whenever you have completed a task, you can just tick it off by clicking on the blye checkbox. Everyone in the conversation will be able to see that it is done.

How to organize the taskboard?

  • Reorder - you can move the tasks around on the taskboard by dragging and dropping them in the preferred order. You can choose to order them by the assignee, by importance or urgency or whatever else works for you!
  • Create sections - in the desktop apps and web browser version of Fleep, you can create sections for the taskboard and move them around freely. At Fleep, our teams often use 2 sections, “Current sprint” and “Backlog”, as we use the Scrum methodology for organizing our work. But you could also create sections such as “Done”, “Work in progress”, “Not started” for your team conversations, or create personal to-do lists and organize them with sections such as “Home”, “Work”, ‘Personal’. The options are pretty much endless!

A few more tips:

  • The “/taskto @” command – when creating a task with the slash command, you can try using “/taskto” followed by @mentioning a member of the conversation. In this way, the task will automatically be assigned to the person mentioned. For example.: “/taskto @juliepfeiffer Get designs from Joey” will create the task “Get designs from Joey”, which is already assigned to Julie.
  • The /bug command – this is a favorite of all software development teams. Using the /bug command instead of /task will create the task with a bug emoticon.

Here’s a a quick video guide of the Fleep Tasks functionality:

What’s next?

Our next step is to develop a “My Taskboard” feature that will allow you to see all tasks assigned to you, from across all conversations, in one place! We have it filed under the “Work in Progress” section for our developers ;)

Your next step would be to go ahead and assign some tasks to yourself in Fleep! Or to your colleagues. If you have any further questions or ideas for new feature requests, don’t hesitate to ping us via Fleep Support (support@fleep.io) or on our social media channels (TwitterFacebook).

P.S. Fleep Tasks do not compete with tools like JIRA or Asana that are dedicated to workflow and task management. In fact, Fleep Tasks are a rather lightweight solution to track commitments right there in the conversation where they have been agreed upon. If you need a more in-depth workflow, tracking, deadlines and reporting then you may want to look into dedicated tools. The great thing is that Fleep plays nice with tools like JIRA or Asana – they actually go together really well through integrations. (For example, Teleport uses both Asana and Fleep, while Bigbank uses JIRA and Fleep simultaneously!)

3 time management tools that will change your life

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Time is money – but most of us are terrible when it comes to penny-pinching. 

By giving in to all those little distractions throughout the day, whether it’s Facebook updates, clickbait headlines, or pointless emails, we’re letting our most precious commodity slip through our fingers.

So, what can you do to tighten your belt and curb your expensive timewasting habits?

We’ve searched far and wide for the very best time management tools that can seriously transform your time management, freeing up hours in your day and (hopefully) putting money in your wallet.

Here are our absolute favorites, THE top three:

Toggl timetracking tool

Toggl

We’ve all been there: in the rush to please a new client, we’re woefully optimistic about how long a job will take, or we fail to factor in the inevitable rounds of changes they’ll request. At other times, we quote based on how long a job will take us if we were working at 100% productivity – and then plod along and do it in half the time, turning a well-paid job into a mediocre one.

Toggl is a superb time tracking tool that addresses both of these problems. All you have to do is add a new project to the system under your client’s name, say which bit you’re working on and how much you charge for that activity, then launch the timer and remember to stop it as soon as you take your next break.

The benefits are fivefold. First, you have an accurate, accountable way of calculating how much to bill clients that you charge by the hour. Second, you have a realistic picture of how much time you actually spend working on client projects, which can be used to guide future estimates.

Plus, knowing that you have to clock in breaks makes you more conscious of them and more likely to focus. It also gives you a visual reminder that helps you keep track of deadlines and budgets – and calculates all of this automatically, saving you admin time.

Lastly – perhaps most importantly – by helping you to break down how long things really take and how much you charge for individual tasks, you can figure out which jobs are most lucrative, and how much you really need to charge to turn a profit.

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Evernote

The much-loved Evernote website and accompanying app have been around for a while now – and their enduring popularity is well-deserved.

If you’re someone that wastes hours searching for (or deciphering) that very important piece of information that you’re certain you scribbled in a notebook, on a post-it or the back of a receipt, before storing it in a “safe place” such as the bottom of your bag or under your bed, then this is the tool for you.

Evernote allows you to collect and store all of these pieces of information as you go. You can quickly save articles, contact information and business cards, web addresses or other details as you go, as well as adding photos and writing / drawing notes. Not only does it keep your analogue mess of possibly useful stuff safe, it comes with a powerful search function that lets you dig out the important bits quickly and easily when you need them.

RescueTimelogobig1

Ever find yourself reading just the one BuzzFeed article or watching just the one YouTube video, only to find that it’s now 3am and you’ve trawled through 4000 Harry Potter GIFs and are inexplicably a world expert on moon landing conspiracy theories?

Even if you have more than a modicum of self-control, most people seriously underestimate the amount of time they spend online.

Enter RescueTime: a desktop/mobile app combo that tracks everything you do and then sends you weekly reports to tell you where your time really went.

A detailed dashboard breaks down hour-by-hour how much time you spent doing things like checking email, reading news, attending meetings or actually getting work done, including logging your “accomplishment highlights” to keep you motivated for tomorrow.

Plus, the paid version allows you to identify and then periodically block websites that steal too much of your time, and can send alerts whenever you fall off the work wagon.

Marek Sanders, copywriter

 

This is a guest blog post written by Marek Sanders, who is a copywriter, productivity enthusiast and Fleep evangelist.

 

Chat for teams

Fleep quarterly review: a look back at Q2 and plans for Q3

Henn Ruukel

Hooray – the first half of 2015 is behind us and Summer is finally here! In the beginning of July, we made our plans for the third quarter and, as usual, I’d like to share them with you. But first, let’s review how we did last quarter, Q2 :)

Looking back to what we achieved in Q2, between April – June, I would call out:

  • Unlimited conversation history – You spoke and we listened! In case you didn’t notice, we decided to change our strategy regarding conversation history, and from June 9 all Fleep users have unlimited access to all of their messages and files! Forever! Enjoy :)
  • Fleep TasksTasks – We’ve been rolling out the Tasks feature slooowly over several quarters. I believe we made Tasks available in desktop clients at the end of 2014 already, without any big announcements. Now,we have built Tasks into our Android and iPhone apps as well, which completes the feature. Go ahead and give it a try! At Fleep, we use Tasks for all of our product development tasks and bugs and we love it :) It keeps us on track and holds people responsible! (P.S. We also have a “My Taskboard” feature in the backlog – this means that very soon, you’ll be able to see all tasks assigned to you, from across all conversations, in one place!)
  • Pinboard sorting – Many of you have said you’d like to be able to reorder pinned messages – and now you can! As with Tasks, you can just grab the pinned messages and reorder them on the pinboard. Additionally, when you have many long messages on the pinboard, we autocollapse long ones – and you can expand them any time.
  • HTML emails support – Now you see newsletters and other emails with rich formatting in Fleep as you would see them in your email client. As Fleep groups emails into a Fleep conversation by the sender address, then newsletters or notifications from the same sender are mapped nicely into one conversation, which you can rename or label as you like.
  • New integration – This quarter, we released an integration with Sameroom. If you have some conversations in Skype or Slack for example, then Sameroom allows you to have these conversations without running these programs. Sameroom makes sure the messages in these external conversations run into Fleep and that your replies are posted back into Skype or Slack (or other messengers that Sameroom supports). It’s almost like you were in the same room!
  • Conversation history export – This is a useful feature if you’d like to have a backup archive of your Fleep conversation history. We create conversation history files in two formats – HTML and JSON.

As our plans for Q2 were a little bit too ambitious, then making plans fro Q3 was quite easy :) In the third quarter of 2015, we will be focusing mainly on completing email integration and team management features. More specifically:

  • Gmail integration – Soon, you’ll be able to fetch incoming emails from your Gmail account into Fleep, so you’ll get all of your existing conversations immediately into Fleep.
  • Send emails with your existing email address – Fleep historyMany of you have said that while you like having a Fleep ID, sometimes it’s necessary to send outgoing emails with your current email identity, be it your gmail address or your own domain. Coming soon!
  • Bulk actions for conversations – This was already in the plans for Q1 and in Q2 – being able to add / remove members, add / remove labels etc to multiple conversations in one go, instead of doing this one by one for each conversation.
  • Team management – This is kind of big. The team management feature will enable you to create “teams”. Once you’ve created a team, you no longer need to add team members to any conversation one by one, but you’ll be able to add the whole team at once. If at some point you make changes in the team, membership in all of the related team conversations is adjusted automatically. So, adding a new team member into all relevant conversations or removing someone becomes a one-click action :)
  • Dropbox & Google Drive integrations – These integrations will make it possible to post files into Fleep conversations directly from your Dropbox or Google Drive folders!

I hope you like the direction we are moving in! If you have any questions or feedback, please let us know :)

henn.

Fleep User Story: Karmen Reinpõld

Fleep User Stories is a series of blogposts that showcases all the cool people, teams and companies that use Fleep in their daily business.

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One of Fleep’s power users, Karmen Reinpõld is a triathlon and cycling coach, who’s also enthusiastic about science. She helps people reach their sports goals by offering her expertise and experience, personal training plans, constant feedback and support.

When she’s not out there coaching, motivating, leading workshops or doing sports herself, Karmen likes reading books, going to the theatre, devouroing her husband’s baking masterpieces (rumour has it his homemade puff pastry just melts in your mouth), and Fleeping! Read on to find out how Karmen uses Fleep…

How did you find out about Fleep?

I know Henn (CEO of Fleep) from here and there, so when I heard about his new venture Fleep, I just had to take a look! At that point, I didn’t really think I needed another communication tool, even though it definitely looked like a cool and neat software. However, the necessity definitely grew with time.

How are you using Fleep?

Being a full-time coach, I have to communicate with my athletes on a daily basis to share and receive information (files, notes etc.). Basically all the information I receive, I also have to remember – but as we all know, the human brain only has limited memory capacity. So, I needed some external help, badly :) Then I remembered Fleep… Now I literally need to do two clicks to get the information I want – it’s all in the same place.

What do you like about Fleep?

I have two favorite features in Fleep: first, being able to pin text, and second, seeing all of my sent and received attachments in one place, in the file drawer. These may seem like small things, but they’re big for me! These features save me tons of braincells and time every day!

But the main reason why it’s so easy to use Fleep is just as Jaan Tallinn said: the person I am communicating with does not have to use Fleep (and doesn’t have to pay for it just because I gain some benefit from using the tool). If they want, they can join the “party”, otherwise it’s just like emailing for them.

Do you have any Fleep tips to share?

I believe I’m more of a basic user, maybe even too basic – nothing fancy or twisted, just enjoying the black and white, clean usability. It has everything necessary to make my daily life a little more efficient, without it being too energy-consuming. I can use this extra energy in my workouts!

Thanks for sharing your Fleep User Story, Karmen! Again and again, we are surprised by the variety of ways in which people use Fleep. You can find all featured user stories under the Fleep User Stories category. Make sure you also follow Fleep on Twitter (#fleepstories) and Facebook to keep an eye on our news and updates!