User stories

Fleep User Story: DreamApply

Fleep User Stories is a series of blogposts that highlights the cool people, teams and companies that use Fleep in their daily business.

If you’ve ever attended university, you’ve probably filled in an application and been through the steps of an admission system. DreamApply specializes in exactly that – it is the leading student admission platform. More than 90 university admission systems across Europe run on the DreamApply platform.

DreamApply Fleep user story

The DreamApply team (from left to right, starting from the front): Ahti, Kert, Sten, Safak, Rene, Ieva, Triin and Lauri

And guess what? They use Fleep as their team communication tool!

We sat down with Safak, Kert and Triin from the DreamApply team for a little chat… here’s their Fleep User Story:

How did you find out about Fleep?

Kert Kivaste DreamApply

Kert from DreamApply

Kert: I was the one to introduce Fleep to the DreamApply team. As I joined the team I felt that we need something better than endless Skype chats and conversations. I had used HipChat previously when I was working on my startup but I wanted to try something different and remembered that I had once heard Henn (CEO of Fleep) speaking at some event so I decided to give it a try – now, one year later we’re still using it actively :)

The benefits of Fleep are becoming especially clear as the team grows (we are now 11 people strong, a Latvian-Turkish-Estonian team!). We did take a look at a few different options for a chat for teams, but decided to go with Fleep as it covered all of our requirements perfectly – and Fleep being a fellow Estonian company to support was like a cherry on the top.

How do you use Fleep?

Kert: First and foremost, we use Fleep as a chat application for the team. Several members of our team work remotely or travel a lot, and Fleep works really well with remote work. In short, Fleep helps us to stay in touch and to collaborate at a distance.

We have both one-on-one and group conversations – some conversations are also project-based or around a specific topic. And, of course, there is a separate Watercooler conversation.

What do you like about Fleep?

Safak Samiloglu DreamApply

Safak from DreamApply

Safak: I like that Fleep is web browser based. I just have it open in one tab, and switch to it when necessary. Also, I use the Android application a lot – it’s very handy to have it when I’m on the go. Additionally, I like how it’s really easy to create group conversations and share files!

Kert: I like how the search works really well across conversations – and how the attachments are all in one place in the conversation. Personally, I have also forwarded all of my GitHub notifications to a specific conversation (with the conversation email address). In this way, I get a feed of updates, all conveniently in one place.

Triin Tartes DreamApply

Triin from DreamApply

Triin: Fleep is more customizable than other team communication tools – so you can really make it your own.

Who would you recommend Fleep to?

Triin: I would recommend Fleep to anyone who has project-based communication, for example I think it would work well as a chat for university students. During my graduate studies, we’ve used Fleep as the team communication tool, too.

DreamApply

A snippet of the DreamApply platform – see more on their website.

Thank you for sharing your Fleep story, team DreamApply! You can find all featured user stories under the Fleep User Stories category. Make sure you also follow Fleep on Twitter (and #fleepstories) and Facebook to keep an eye on our news and updates!

Chat for teams

Fleep User Story: Bigbank

Fleep User Stories is a series of blogposts that showcases all the cool people, teams and companies that use Fleep in their daily business.

Bigbank User Story

Bigbank is a company that provides banking services across Europe: Spain, Sweden, Estonia, Latvia, Lithuania, Finland, Germany, Austria and Netherlands. With about 500 employees, Bigbank is one of the early adopters of Fleep.

The people at Bigbank use Fleep to chat with colleagues, as well as with people outside of their team (they say it has replaced email in their day-to-day jobs). They also use Fleep to organize tasks with the team, share files and pin important information to the conversation pinboard. So we asked some of the Bigbank employees what they enjoy about using Fleep. Their answer? They said Fleep is easy to use, keeps them organized and in sync with their team. But don’t just take our word for it.

See what the people at Bigbank have to say in this Fleep User Story:


Thanks for sharing your Fleep User Story, Bigbank! Keep it up – we have your back (and pictures of your puppy Musu). You can find all of our featured user stories under the Fleep User Stories category. Make sure you also follow Fleep on Twitter (#fleepstories) and Facebook to keep an eye on our news and updates!

Chat for teams

Fleep User Story: Kodasema

Fleep User Stories is a series of blogposts that highlights the cool people, teams and companies that use Fleep in their daily business.

A company called Kodasema is on a mission is to find a better way to build houses – a way that creates space, time and energy instead of wasting these valuable resources. Recently, their first prototype house KODA got a warm welcome at the Tallinn Architecture Biennale and at the Design Night Festival.

Koda

The KODA house prototype.

The core team of Kodasema is just under 20 people and they work closely with a group of 40-50 partners and advisors, from academic and practical backgrounds. And by “work closely”, we mean that they are fleeping away… Here’s the Kodasema Fleep User Story, in the words of Taavi Jakobson, co-founder of Kodasema:

Taavi Jakobson

Taavi Jakobson (co-founder of Kodasema)

How did you find out about Fleep?

Several of my business partners and friends recommended trying Fleep for group communication, almost simultaneously – I can’t actually recall who was the first one.

What are you using Fleep for?

The creation of KODA has required a lot of brainstorming, co-invention and combining fresh ideas. To do this, we needed to get various people to cooperate – architects and designers, electrical and HVAC engineers, furniture and device manufacturers.

Instead of the traditional waterfall project management method, we needed to get them all in one room, but facilitating this information exchange in a physical space would have been unnecessarily time-consuming and not very efficient at all. So, we created the necessary rooms in Fleep conversations.

“We use Fleep conversations as ‘big rooms’ that are time- and space-independent.”

IMG_5254The conversations are on different subjects and/or consist of different subgroups of people.

Some include only members of our team, for structuring data and workflow within Kodasema. Other conversations also include our partners and advisors – they are engaged in conversations on topics relevant to them (e.g. architecture and interior design, energy systems, engineering, etc). So, the structure of the conversations follows easily, with some harmless overlaps.

What do you like about Fleep?

The simplicity of structuring and retrieving information – between (sub)groups and fields.

Who would you recommend Fleep to?

We actually recommend Fleep to all of our partners and advisors. With a few exceptions, Fleep is really the only way we communicate with them. ;)

Thank you for sharing the Kodasema Fleep Story, Taavi! You can find all featured user stories under the Fleep User Stories category. Make sure you also follow Fleep on Twitter (#fleepstories) and Facebook to keep an eye on our news and updates!

Chat for teams

Fleep User Story: Õpiveeb

Fleep User Stories is a series of blogposts that highlights the cool people, teams and companies that use Fleep in their daily business.

Tõnis Kusmin, co-founder of Õpiveeb

Tõnis Kusmin, co-founder of Õpiveeb

Tõnis Kusmin is the co-founder of Õpiveeb – an online platform for teachers and students. “Õpiveeb is for teachers who use interactive online materials for teaching,” he shares. “It helps the teacher find great online materials and share them with students.” Their team has been working on it for a year and a half and they just recently opened the platform to 200 teachers, who are beta testing it. Here is the Fleep story of the Õpiveeb team:

How did you find out about Fleep? 

We were looking for a professional alternative to Facebook Messenger. Once we realized the Skype mobile experience is not optimal – especially in how it drains the battery – we decided to try something different. One of our developers recommended trying out Fleep, and here we are! It’s great to have one place for all work-related chats, with no distractions.

“What do I like most about Fleep? The bridge with email. For example, when I’m chatting with my co-founder and I want to include someone who is not in our team, e.g. a mentor, I can just add them to the conversation with their email address.”

“No questions asked – they don’t have to sign up to Fleep to be a part of the conversation,” he explains. “I just add them, and they’re a part of the conversation via email.”

How do you use Fleep? 

Every conversation we have in Fleep has a specific focus or topic. For example, we have several separate conversations about marketing: email marketing, media, remarketing to current users etc. In this way, we have a good overview of what has been discussed about these topics and what’s coming up next. As an executive who needs to have their fingers on the pulse of everything – marketing, finances, product development, client relations and customer satisfaction -  it’s very easy for me to find the information I need quickly.

Who would you recommend Fleep to?

We would recommend it to everyone. Seriously! In fact, as we include people in Fleep conversations via their email, we’ve noticed a lot of these people have also started migrating to Fleep!

Sneak peek of what Õpiveeb looks like on the inside!

Sneak peek of what Õpiveeb looks like on the inside!

Thanks for sharing team Õpiveeb’s Fleep Story, Tõnis! We wish you good luck with testing the platform this autumn. You can find all featured user stories under the Fleep User Stories category. Make sure you also follow Fleep on Twitter (#fleepstories) and Facebook to keep an eye on our news and updates!

Chat for teams

Fleep User Story: Fututec

Fleep User Stories is a series of blogposts that highlights the cool people, teams and companies that use Fleep in their daily business.

Meet Fututec – an innovative company developing a cloud-based information system for managing real estate. Their goal is to make the management of real estate in big business centres significantly more effective. Founded in 2010, Fututec has more than 200 business clients already – and is planning to further expand its horizons very soon. Olari Miiter, chairman of Fututec, shares more about their company, the system they have built and about how they use Fleep…

communication tools

Team Fututec – from left: Ragmar Saksing (Co-founder, Head of Development), Veiko Vostrjakov (Partner, Sales and Contracts), Olari Miiter (Co-founder, Marketing and Managing director)

Tell us more about Fututec and the information system you have built.

The Fututec information system streamlines the communication process between business centres and their tenants. It is meant for managing different types of real estate – shopping centres, warehouse space, logistics centres, automatic gas stations, school buildings, kindergartens, office buildings, port buildings, sports centres, etc. It helps the owners and tenants share information in a better, more effective way.

FututecUsually, the business centres or property managers receive information regarding their property – like numbers of visitors and turnover – via email or in the form of Excel sheets. With Fututec, these are put directly into the centre’s information system. This speeds up the process, and makes it more convenient for everyone involved. Additionally, it is super easy to analyze the reported data in Fututec, which improves the planning and execution of campaigns, for example.

How did you find out about Fleep?

We were sitting in our meeting room in Tehnopol and noticed the Fleep logo across the hallway. It sparked our interest and we immediately looked it up. It looked like an interesting tool so we decided to give it a go – we’ve been using it ever since!

What are you using Fleep for and how?

We used to have our communication spread out between different business communication tools: Skype, Gmail, Trello etc. Today, all of our team communication happens in Fleep.

As we have a few different ongoing topics with our team (e.g. sales, marketing, development, contracts, random chat), it is easy to have them as respective conversations in Fleep. And these different conversations have different combinations of team members involved. Also, some emails that have to do with one or the other topic run nicely into the Fleep conversations.

communication tools

There are also some conversations that only include the founders of the company. Additionally, we have conversations with our clients and some dedicated conversations by client type, by region. So, for example, there may be a conversation for everything regarding shopping centres in a certain part of a country. We have also found that our partners are using Fleep more and more for all of their communication!

What do you like about Fleep?

I like how Fleep has remained simple and easy to use. It’s so comfortable to use on your phone, tablet or on your computer.

From the functionality, my favorite feature is the possibility to add new members to a conversation members very easily. In email conversations, you’d usually have to email a new member separately, selecting and forwarding relevant pieces of information from your inbox.

In Fleep, it’s way simpler. For example, our company’s founders had discussed a few things related to sales for some time before there was a need to add the salesperson to the conversation. When they did, the salesperson was able to see everything that had been discussed!

What are your Fleep tips?

communication tools

I would recommend everyone to make use of the Conversation link and Conversation email features. These make it so easy to create new conversations and share them with whomever necessary. For example, you can turn on Sharing in the conversation settings and just send the Conversation link to the relevant people – they can then join the conversation by just clicking on the link.

Who would you recommend Fleep to?  

We would recommend Fleep to everyone who’s tired of digging through emails for pieces of information. Fleep is easy to use and gives a great overview of things.

Thanks for sharing your Fleep User story, Fututec! You can find all featured user stories under the Fleep User Stories category. Make sure you also follow Fleep on Twitter (#fleepstories) and Facebook to keep an eye on our news and updates!

Chat for teams