The proper handling of confidential information and a focus on information security is more important than ever, and it’s one of the keys to a company’s success. E-mail encryption can safeguard personal or sensitive information from being viewed by anybody but the intended receiver.
Regardless of the industry, customer-company communication trust is a critical part of a company’s success. When trust is lacking, it is difficult to make a deal. When a partner or customer provides confidential information to a supplier or partner, they must trust that it will be handled responsibly.
That’s why email encryption should be a key component of your company’s security policy. Here are 15 reasons to start thinking about email encryption.
1. Preventing business risks
As there is so much at stake these days due to various email dangers, no one wants to send emails that are not encrypted. With the exception of using email marketing software for marketing efforts, any internal email or email with clients should be encrypted to protect both parties. Without encryption, anyone can read your email and have access to the information it contains. Such information can be used against you by anyone, including your competitors. Encrypting your email to help protect sensitive data is recommended to avoid business and other types of risks.
2. Preventing data breaches
Confidential information exposed to outside companies or government agencies can have severe consequences for your organization. In the worst-case scenario, the data breach could result in lost income or reputation, fines, or even criminal investigations. However, the chance of private or confidential information slipping into the wrong hands is minimized when an email is secured.
3. Email provides no privacy
Too often, the insecure nature of e-mail is disregarded – outsiders can read an email as easily as a postcard. Many people believe that an email travels only from one machine to the next. In practice, the message is routed through numerous mail servers and proxy servers before reaching the targeted recipient.
4. Keeping business-critical data safe
Is your firm sending emails with information about your business that you don’t want your rivals to know about? Every company has something unique to offer that should be protected. Knowledge is the foundation of all business.
However, for a business to keep running, information must be shared. In senior management and sales, financial administration, product development, human resources, and customer support, there is a need for confidential communication because the shared information is critical and usually classified.
5. Keeping customer communications secure
Customers want to be able to communicate quickly and easily. They are familiar with digital ways and have more options for sharing information than ever before. They also have trust in your ability to protect the personal information they share with you.
On the other hand, customers might not always be aware of or have access to safe communication methods. The company’s responsibility is to provide secure communication channels that fit the customer’s needs (and employees).
For confidential communication, many companies rely on traditional mail. In a fast-paced environment, this is often no longer an option. Processes become much more efficient and faster with encrypted email messaging. Developing an encrypted email strategy can be easier if you use roadmap planning to visualize the process.
What used to take days or weeks can now be done in minutes. Securely. Printing, mailing and scanning take up less time for employees, allowing them to focus on more important work.
7. Identifying the receiver
You always want to know who the other party is when interacting electronically. It may even be required for you to make deals. Aside from using private messaging platforms with complete privacy protection like Tauria, you can identify the receiver using e-mail encryption. There are various methods for determining the email receiver, including robust electronic identification.
8. Observance of regulations
Contracts, legislation, and other regulations all have their own set of rules for keeping personal information safe. Every corporation operating in the European Union, for example, must adhere to the EU General Data Protection Regulation (also known as GDPR). As a result, personal data must always be processed by data protection legislation data protection principles.
Furthermore, many industries have their own communication regulations that must be followed. The obligations imposed on communications can be addressed by using a flexible e-mail encryption solution that considers various use cases.
9. Keeping data safe from leaks caused by human errors
Email encryption prevents sensitive information from falling into the wrong hands, such as credit card details, bank account numbers, and social security numbers. On the other hand, the sender may forget to encrypt the message or misunderstand the critical nature of the content.
10. Securing your brand’s image and reputation
How do you want your company to be perceived? Any company’s brand is becoming heavily dependent on its reputation. That’s why you need both a good investment portfolio strategy and an encrypted email strategy.
Confidential client relationships are built over time, but the confidence that has been earned can be lost in an instant if news of information leakage makes it to the front pages of newspapers. Information security helps to maintain and protect a trustworthy corporate image.
11. Email encryption is easier than using traditional mail
Using standard mail to send a confidential document involves multiple procedures. Let’s imagine you need to get papers to a specific person urgently. You print the document, seal it in an envelope, write the address on it, order a courier, wait for them to arrive, and then hand it over to them for delivery.
Depending on the recipient’s location, the delivery could take hours or even days. With email encryption, all you have to do is attach the document and send it.
12. Reject sent messages
Since it is so easy to fake regular email messages, you’ll never be able to establish that a specific individual sent you a particular message. This means that a person can deny sending you a message even if they did send it. This has significant consequences for using email for contracts, electronic commerce, and corporate communications, among other things.
13. Stay away from identity theft
If someone obtains your login and password for accessing your email servers, they will be able to read the emails you send and, even worse, send false email messages on your behalf. This is called identity theft, and it may be avoided if you use email encryption.
14. Restrict message replay possibilities
You probably already know that the message you sent can be changed, but you can do one more thing with your messages. Messages can be saved, edited, and resent at a later time. Unfortunately, after receiving an authentic message, one can also receive false messages that look official.
15. Backups that aren’t protected
SMTP (Simple Mail Transfer Protocol) servers, often known as outgoing mail servers, store the messages you send. Text copies of your messages are included in server disk backups. These backups can last for several years. So, even if you think you’ve erased a message, anyone with access to the backup files can read your conversations and use the information to your disadvantage.
Information security and email encryption should not alter performance. Encryption is frequently perceived as burdensome and complicated. It does not have to be. Without the need for installations, new accounts, or passwords, encryption can be simple to use for both the sender and the recipient.