Fleep User Story: SprayPrinter

Fleep User Stories is a series of blogposts that highlights the cool people, teams and companies that use Fleep in their daily business.

This time, we are putting the spotlight on the SprayPrinter team. This is a team that believes there’s nothing more uninspiring than a boring blank wall. It’s also a team that uses Fleep as their main team communication tool.

Sprayprinter team

The SprayPrinter team, from left to right: Mihkel, Sirje, Alo, Richard, Henry

We spoke with Richard from SprayPrinter about what they do and how Fleep helps them in that. Read on if you’d like…

What is SprayPrinter?

SprayPrinter is a smart and exciting device that delivers photos, designs and artwork of the user’s choice to any wall. No more uninspiring boring blank walls.

how sprayprinter worksWith SprayPrinter, anyone can be an artist. You choose the image you want to print on your wall from our app, activate the printer and enjoy the process – pixel by pixel, color by color – it’s as simple as that!

sprayprinter fleep

We have already gathered a strong community of artists and designers behind SprayPrinter, creating real value to the users of the device. It might be fun to print a selfie to your wall once or twice, but for professional designs, we are creating a marketplace where designers, artists and photographers can upload their creation and set their own prices. We take 10% in between and everyone is happy.

We are on Indiegogo for crowdfunding – find out more and support SprayPrinter now!

How did you find out about Fleep?

In the Summer of 2015, I helped my friend out in organizing a sailing trip for the Fleep Team. While sailing, I learned a lot about Fleep directly from the CEO, and when I returned to the office the next day, I became a user immediately.

How do you use Fleep?

At first we used Fleep for all of our internal communication and task management, and by now we also use Fleep to communicate with colleagues and partners who are on Fleep. It’s a really convenient tool for discussing tasks and managing all of our online communication.

fleep user story

We have a dedicated conversation for every major topic – finance management, marketing, production etc – and the whole team is included in these to make sure everyone knows what’s going on. Within the team, we also have 1:1 chats to discuss more detailed stuff.

What do you like about Fleep?

I like the fast customer support. But also the fact that the founders of Fleep develop it for themselves – it makes Fleep a really fast-developing and comfortable tool.

What are your Fleep tips?

Watch the tutorials and use all of the capabilities of Fleep.

Fleep usersWho would you recommend Fleep to?

I would recommend Fleep to every organization that wants to make sure everyone on their team knows at all times where is their contribution point.

Thank you for sharing your Fleep story, team SprayPrinter! You can find all featured user stories under the Fleep User Stories category. Make sure you also follow Fleep on Twitter (and #fleepstories) and Facebook to keep an eye on our news and updates!

Chat for teams

How New Technologies Help Small Businesses

How New Technologies Help Small Businesses

Time and money – two things every small business owner needs desperately. Thus, it is important to know how new technologies help small businesses.

A manager has to wear so many different hats, that there are often not enough hours in a day to carry out all the things necessary to keep a company up and running. When it is finally the time to share the dream with workers, business owners find themselves passing over some responsibilities in exchange for welcoming in others.

Management and administration coupled with human recourses is enough to leave anybody overwhelmed. Therefore, it should not come as any surprise that 60% of companies with 100 or fewer employees are turning to human resources technologies to lighten the load (according to a 2015 report from The Starr Conspiracy Intelligence Unit).

The role of HR personnel is very different in a small or mid-size organization, so it is very important to know how and when to invest in human resources. Use of HR technologies can lessen the time spent on administrative tasks up to 50% and save almost 40% in administrative costs.

Recruitment 

small businesses

In the pre-internet days, HR recruiters had to rely on printed publications, such as newspapers, to post jobs and get prospects for open positions in their firm. While other methods, such as networking, were also used, HR recruiters did not have the ability to post a job offering in one or more locations and have thousands of people see it at once.

In recent years, career-based sites like LinkedIn have begun developing automated outreach systems to passive candidates on behalf of companies – advanced outreach distinctively tailored to specific candidates. More on that note here.

Employee Training 

A day in the life of a human resource professional is certainly not a walk in the park. A morning could be spent processing new employees and running seminars, then spending the afternoon smoothing out billing issues and passing tissues to anxious administrators.

recruitmentWith tools such as online training, new employees can their training whenever the schedule allows it. The ability to access company information from remote locations eliminates the need for trainers to work directly with recruits on all training. Some eye-to-eye interaction is necessary of course, but online training makes it possible for HR professionals to train a large number of workers quickly and to assess their progress through testing programs.

Communication

The modern technology is helping blow apart the traditional model of management control of all information. In today’s world of Twitter and Facebook, information sharing is instantaneous, and communication has entered organizations much more deeply now.

Great team communication tools like Fleep enhance collaboration between people, forming effective conversations around and keeping important notes. Finding a small business communication software that works for your company is key.

Data Storage 

data storage

For the longest, HR experts generally processed a considerable amount of paperwork; they also had to keep much of that paperwork on file for an extensive period of time. Most of the time was needlessly lost digging through an endless number of files in the file cabinet to find what is needed. We have used cloud services and mobile apps for so long in our personal lives that we tend to forget that at some companies (especially small and midsize businesses) they are still brand new.

According to the 2015-2015 HR Systems Survey, only in 2015 more human resource management systems were purchased than on-premise systems. That is despite the fact that the cloud-based software is easier to implement and take advantage of new technologies and features. When it comes to new technologies, while slow, HR is obviously catching up.

Performance Management 

We could say that the fundamental goal of performance management is to promote and improve employee effectiveness. It is a continuous process where HR managers and employees work together to plan, monitor and review an employee’s overall contribution to the company.

Various software programs make it possible for HR pros to examine worker’s performance using metrics to make sure that the worker in question is meeting the establishment’s performance standards. Employees that do not measure up to those standards can be subjected to additional training or they could be let go in favor of a replacement that can get the job done.

Nate Vickery

 

This is a guest blog post written by Nate M. Vickery, who is a business consultant and the editor-in-chief at Bizzmarkblog.com.

Small Business Communication Software

Fleep User Story: DreamApply

Fleep User Stories is a series of blogposts that highlights the cool people, teams and companies that use Fleep in their daily business.

If you’ve ever attended university, you’ve probably filled in an application and been through the steps of an admission system. DreamApply specializes in exactly that – it is the leading student admission platform. More than 90 university admission systems across Europe run on the DreamApply platform.

DreamApply Fleep user story

The DreamApply team (from left to right, starting from the front): Ahti, Kert, Sten, Safak, Rene, Ieva, Triin and Lauri

And guess what? They use Fleep as their team communication tool!

We sat down with Safak, Kert and Triin from the DreamApply team for a little chat… here’s their Fleep User Story:

How did you find out about Fleep?

Kert Kivaste DreamApply

Kert from DreamApply

Kert: I was the one to introduce Fleep to the DreamApply team. As I joined the team I felt that we need something better than endless Skype chats and conversations. I had used HipChat previously when I was working on my startup but I wanted to try something different and remembered that I had once heard Henn (CEO of Fleep) speaking at some event so I decided to give it a try – now, one year later we’re still using it actively :)

The benefits of Fleep are becoming especially clear as the team grows (we are now 11 people strong, a Latvian-Turkish-Estonian team!). We did take a look at a few different options for a chat for teams, but decided to go with Fleep as it covered all of our requirements perfectly – and Fleep being a fellow Estonian company to support was like a cherry on the top.

How do you use Fleep?

Kert: First and foremost, we use Fleep as a chat application for the team. Several members of our team work remotely or travel a lot, and Fleep works really well with remote work. In short, Fleep helps us to stay in touch and to collaborate at a distance.

We have both one-on-one and group conversations – some conversations are also project-based or around a specific topic. And, of course, there is a separate Watercooler conversation.

What do you like about Fleep?

Safak Samiloglu DreamApply

Safak from DreamApply

Safak: I like that Fleep is web browser based. I just have it open in one tab, and switch to it when necessary. Also, I use the Android application a lot – it’s very handy to have it when I’m on the go. Additionally, I like how it’s really easy to create group conversations and share files!

Kert: I like how the search works really well across conversations – and how the attachments are all in one place in the conversation. Personally, I have also forwarded all of my GitHub notifications to a specific conversation (with the conversation email address). In this way, I get a feed of updates, all conveniently in one place.

Triin Tartes DreamApply

Triin from DreamApply

Triin: Fleep is more customizable than other team communication tools – so you can really make it your own.

Who would you recommend Fleep to?

Triin: I would recommend Fleep to anyone who has project-based communication, for example I think it would work well as a chat for university students. During my graduate studies, we’ve used Fleep as the team communication tool, too.

DreamApply

A snippet of the DreamApply platform – see more on their website.

Thank you for sharing your Fleep story, team DreamApply! You can find all featured user stories under the Fleep User Stories category. Make sure you also follow Fleep on Twitter (and #fleepstories) and Facebook to keep an eye on our news and updates!

Chat for teams

How to Stop Procrastinating

We all have days when it feels like you just can’t get started on anything. When hours go by and you realize that, somehow, you’ve been reading BuzzFeed and ZDNet all this time.

stop procrastinatingOften, just taking a break and coming back to a problem fresh is enough to jumpstart your brain and get you back on track.

But what happens when it stops being just a phase? When you slip into the realm of the chronic procrastinator?

Sometimes, it takes a whole new approach to knock your timewasting on the head.

How to stop procrastinating? Here are three top strategies:

1. Build yourself an “ideas playground”

If you’re the kind of person who bounces around from idea to idea and finds it hard to focus, Marianne Cantwell’s playground approach might just be the way forward.

ideas playground

Instead of trying to force yourself to work down a linear list, Cantwell suggests scribbling down a few things that you really need to get done, plus ideas of projects that you really want to delve into but never seem to have time for.

First thing in the morning, she says, try picking just one thing you must do today and spend 20 minutes on it. Then, as your mind starts to wander, allow yourself to drift to something else from your “playground” and explore this for a while before returning to the task in hand.

That way, you get to feel like you’re procrastinating – but really, you’re laying useful groundwork for a project you’d never get started on otherwise.

2. Take a “three pronged” approach

If you feel you need a little more structure to your to-do list, try out Barbara Corcoran’s approach instead.

how to stop procrastinatingA leading business guru, Corcoran divides her lists into three parts. The first is a priority section that contains just two or three things she really must do that day, the second is a “review” section of easy tasks that can be dealt with fast, and the third is a list of tasks needed for major long-term projects, which are crucial for business growth.

This helps Corcoran to keep track of the most urgent tasks while making sure that the little things don’t slip through the net – and without losing sight of the big business goals that keep her ahead of the curve.

3. Write down every idea you have

Perhaps one of the most productive people the world has ever seen, Richard Branson is also a prolific list maker – and he has the system nailed.

Similar to Corcoran’s concept, Branson recommends keeping multiple lists – of small tasks that are satisfying to tick off, of big projects that give you a sense of achievement when you finally draw a line through them, and of big, outlandish goals that represent the things you really want to do, someday.

how to stop procrastinatingThe difference, though, is that what most people might think of as procrastinating, Branson sees as a potential future goldmine of ideas.

“Write down every single idea you have, no matter how big or small,” he says. “Include personal goals in your lists, not just business.”

That way, you can scribble down your daydreams as they come and know they’re not lost – you’ll revisit the idea later, when you’ve tackled the most urgent things on your list. And, whenever you need a little inspiration or motivation, you can revisit your old ideas and remind yourself what you really want to achieve.

Just don’t forget your notebook!

Marek Sanders, copywriter

 

This is a guest blog post written by Marek Sanders, who is a copywriter, productivity enthusiast and Fleep evangelist.

 

Chat for teams

How the busiest people in the world use email

Elon Musk, Jeff Bezos, Jaan Tallinn, Andrew Mason, Steve Wozniak. Probably some of the busiest people in the world. Have you ever wondered how the busiest people manage their emails?

How do the busiest people in the world use email?Email was never meant for conversations, nor for being used at the scale that it is used today. Email is known as the anti-productivity tool and as a drain on anyone’s workload. Yet email is a tremendous open platform, and the use of email in business communication does not seem to be on the decline just yet. Surely the extremely busy people have to use email too?

Well, we did our research and found a pattern or two in just how they use email. So, here’s an overview of how the busiest people in the world use email…

Concise replies

First of all, it is clear the extremely busy people respond to emails with brevity. Their emails are straightforward, to the point, and usually short. For example, according to the biography of Elon Musk, “Ok.” is a standard response you can expect from Elon via email.

“Ok.” – Elon Musk

Likewise, Jeff Bezos is known to be concise in email communication.

email as chat

Email messenger?

Secondly, and somewhat related to the first point, it’s not uncommon that extremely busy people use emails as if it was a modern chat. As Raul Gutierrez (CEO of Tinybop, Inc.) shares on Quora, he emailed back and forth with Steve Jobs as if it was an email chat.

“If I emailed late at night (past midnight) I got an almost instant response. If I was up and would respond back, he would again respond. . . like modern chat.” - Raul Gutierrez on Steve Jobs’ email conversations

(We bet Steve Jobs would have liked the conversational chat-like experience of emails that Fleep has.)

Assistants vs managing your own emails

Third, it’s no secret that many executives have assistants to help manage the sheer volume of email they receive daily. For example, Tony Sieh of Zappos has a team of email handlers and it is very likely that if you email Jeff Bezos, you’ll receive a response from one of his assistants handling the emails.

how does Elon Musk manage his email

At the same time, some extremely busy people are known to handle all of their own email, with a system in place to help cope with the volume. Andrew Mason, (co-founder of Detour, previously CEO of Groupon) is one of these people, and even Steve Wozniak answers his own email.

Jaan Tallinn, a serial founder and investor is unquestionably an extremely busy person, and has often spoken out about email and business communications (see for example “Why Email’s Days Are Numbered” on Huffington Post or this interview with Tallinn on the topic business communication). In an interview to TechWorld, Tallinn said:

“I really don’t like email as a communication method and there’s a good reason for this. It was invented in the 70s and it was intended for much lower volumes.” – Jaan Tallinn

In fact, Jaan Tallinn uses Fleep to manage most of his email. Thus, it is clear Tallinn manages his own email – especially given that Fleep turns the email threads into effective conversations.

how do the busiest people in the world manage email

There is little doubt email is an inefficient tool for communication. However, as email is the lowest common denominator, even the busiest people in the world have to deal with it.

The patterns in how the busiest people in the world use email are evident. The busiest executives manage email with brevity, often chat via email, and use systems or tools to make email a little more efficient.

Chat for teams