Productivity

4 Ways To Improve Communication In A Remote Team

Communication In A Remote Team

More and more people are discovering that remote work can be the best way for you to boost productivity. You can create your own hours and get things done from the comfort of your own home.

However, when you’re working in a team, it can be hard to communicate well remotely. When you’re all in different locations or even different time zones, that’s not surprising. Here’s how you can improve communication in a remote team, wherever you are.

Have regular meetings

Thanks to video conferencing, you can all stay in touch no matter where you are. Take the time every so often to check in with each other, using a video conference. Within our team we’ve found that video conferencing can give you the face to face contact you really need to communicate well. We have an integration for video calling in Fleep with appear.in – but you can use any video conferencing software you find convenient for you.

If you’re all in different time zones, make sure you time them carefully. Be fair, too. If one team member needs to get up super early for a conference one time, give them a better afternoon time slot next time.

Use emoji

Emoji may seem like something that should remain in a teenager’s text messages, but emojis can be crucial. Why? Because when you’re communicating via messages, the recipient doesn’t have the benefit of tone or body language. What you could mean to be light hearted can seem quite accusatory to them.

Using emoji sparingly here and there is not just fun, but helps make it clear what you’re thinking. We have built-in support for emoji in Fleep, as well as our own Fleep emoticons to help you out!

Use team chat responsibly

Team chat is a great way to keep in touch with your team throughout the day. When you’re looking for a quick answer to a question, firing off a message can be the best way of getting it. When you use such team communication tools though, you need to make sure you’re using them responsibly.

First of all, remember that team chat culture is key. That is to say, how your team uses the chat for teams, often determines whether or not the tool helps your team get work done. Things like whether people expect immediate responses, whether each team member is in charge of their own attention span – they all matter.

Secondly, grammar matters, even in your team chat and project communication. Bad grammar can cause confusion and irritation with your colleagues and partners. If you feel as if you need help, a writing communities like Paper Fellows or Academized could help you out.

Useful communication tools

With the right tools, you can even further improve communication in a remote team. Here are some of the best online tools that your team can use.

  • appear.in: This is one of the best web conferencing, video chat and screen sharing tools around.
  • Fleep: This is a team chat tool that can be used on almost any device, and helps your team stay focused on what’s important.
  • Word Counter: This tool can help your team keep their messages short and to the point when they need to. Enter your text in and you’ll get an accurate word count.
  • Do My Assignment: This writing service can help you craft important messages and emails, when you need them the most.
  • Write My Essay: This service is excellent when you need to improve your grammar. Work with an expert to see where you need to improve.
  • Cite It In: Use this site to get the right citation for your sources, every time.

Better communication with a remote team is based on understanding everyone’s needs. If you take care of each other, you can all perform well.

Mary Walton


This is a guest blog post written by Mary Walton, who is a freelance writer and blogger at Simple Grad.

Fleep is a messenger for your teams and projects.

How To Find Your Optimal Work Environment To Boost Productivity

work environment

The search to be as productive as possible while you work is one of the journeys that everyone makes at some point during their career. Some people have a great work ethic and can complete tasks with little inspiration. Others need to find the perfect set of circumstances to be able to do their very best work.

There is no shortage of articles online that detail ways in which you can boost your productivity at work, but we have found that the best tips are spread across a large number of articles on different sites.

So, here is a list of all the best tips and pieces of advice. These will help you find your optimal work environment and boost your productivity.

  1. Find The Right Time Of Day

It is a fact that most of us will be the kind of workers who have a 9 to 5 type job. You might have noticed that through the course of your day you experience periods of extreme motivation and also periods of procrastination. The goal here is to take note of those times when you are feeling most positive and inspired, and plan your day around working on your most important projects during these periods.

Of course, if your employment allows more flexible hours, then you have more freedom to mould your work around your most productive hours. It could even be in the middle of the night if you are self employed and work from home.

  1. Be Picky About Your Surroundings

You would be surprised by just how much the look of your surroundings can affect your productivity and enthusiasm for your work. Is your office space too cold? Is it too warm? Temperature is a big factor in how effectively a person can concentrate on their work.

Similarly, having plants and bright lights around you when working can also inspire you to be more productive. Position yourself near a window if possible. The lighter and more spacious your work environment is, the more productive you are likely to be.

  1. Low Noise Levels

Though this can vary between individuals, the general consensus is that the louder the noise levels are around you, the less productive you are going to be. Using noise cancelling headphone can be an excellent way to shut out external noise so that you can concentrate.

There are plenty of playlists that you can subscribe to that are filled with songs intended to help you focus. Alternatively, if you operate best in complete silence, working at home may work well for you. Then you can completely control your environment and sound levels.

  1. Be in charge of your attention span

Do you often get distracted by the notifications you get from your favorite social media apps, from your email and from your team chat? You may want to reconsider your notification settings. If you switch off notifications, or at least use a “do not disturb” mode, you are in charge of who gets your attention and when.

Also, be mindful of this when using a chat for teams. While technology can be built to help us be more productive, team chat culture i.e. how we use technology usually determines whether we become more productive.

  1. Prioritize Your Workload

Are you more of a morning person or an afternoon person when it comes to productivity? If you find that you can’t get into the swing of things before noon, then arrange your work tasks in an order that brings the most difficult assignments in the hours where you are feeling most focused. Alternatively, if you feel more focused in the mornings, then commit to completing all of your biggest, hardest tasks first so that you only have smaller jobs to do in the afternoon when your productivity starts to fade.

  1. Set Reward Milestones

Do you find it hard to be productive when you know you still have four of five or hours of work left in a day? Then, it’s a good idea to split that time up and set reward milestones for hard work. For example, after every hour of focused work, give yourself a ten-minute break to grab a cup of coffee, browse social media … whatever you like. This is a really effective way to train your mind to stay productive as your concentration starts to dip at the end of the day.

  1. Just Start

The hardest part of being productive is actually getting started. No matter how unenthusiastic you are feeling about your work, half the battle is already won if you just bite the bullet and dive in. You will find that the minutes tick away much quicker when you actually get busy.


robert morrisRobert Morris is a freelance writer from New York, currently working as a blog editor at top essay writing companies blog. He shares advice on productivity, digital marketing and writing.

Fleep

How Business Intelligence Tools Can Keep Your Business Spending Under Control

business intelligence tools

There are many ways to cut costs when running a start up business - ensure effective communication in a teamkeep operation costs under control, encourage using time management tools, and so on. For bigger companies though, business intelligence tools can really help keep business spending under control.

Companies operate using the information that they have. While small enterprises may have low volumes of information which could easily be handled, this is not the case with larger firms – and there may be a need for business intelligence tools.

Some of the data that every business holds dear includes customer information, business processes, partners, competitors, partners, business prospects and much more. With this information, the company can adequately plan and manage business costs, predicting impending expenditures in order to stay within a set budget.

This information is scattered across different sources and needs to be categorized and transformed to help the business cut down on costs. While this can seem like a daunting task, fear not: business intelligence tools are here to save you and your bottom-line. Below we list a few ways that these tools can help you find ways to cut down on costs.

Respond in Real-Time to Problems

These tools exist to extract real-time information from large volumes of data at impressive speeds, aiding business owners in making crucial, real-time decisions. Rather than referring to quarter-end reports, a visually-stunning business intelligence dashboard can give you updates on your business in real time, allowing you quickly respond to concerning changes or issues.

With such tools, you will be able to look at the sales cycle trends and see which ones are bound to affect the business and in what ways, then the course of action can be taken in time.

Align Business Activities with Corporate Strategy

When departments within a company are not aligned with the company strategy, the entire business is sure to incur enormous costs both directly and indirectly. To prevent this, one needs to identify the metrics, and key performance indicators as provided on the company strategy then make use of the tool to provide visibility and inspire accountability.

The tool will align the activities and also show the results of the preferred strategic objectives.

Empower Your Employees

Employees can access the data thus inspiring business growth as every employee is turned into a business maker. This software provides the employees with real-time data about the company, and every effort they plow back to the firm is data-drive thus will impact the entire organization positively.

Minimize Time on Data Entry Manipulation

A perfect business intelligence tool among other things copies and pastes data from different databases and also performs the required calculations thus saves time that could be well spent on doing other things.

The employer also saves money which could have otherwise been used to hire data entry contractors. What is left for the employees, therefore, is to generate reports. In the end, better decisions are made, and profits realized.

Identify Areas to Cut Costs

The results provided by the software aids the business decision makers to know where exactly to cut costs and keep the company forging in the right direction. These sums could be used elsewhere or used to maintain the company. The business owner can look at their inventory and know a good time to make an order, or tell when sales of a certain a product stall.

Command Productivity

Employers can observe how their employees on the network are working. They will spot those who use the network on activities that are not work-related and also what the traffic is like in in the entire system.

The employers can decide to shut some internet services during office hours so that employees can concentrate on work. If the employees are aware that they are being monitored, they will spend adequate time doing activities that are profitable to the organization.

Lewis Robinson
Lewis Robinson is a business consultant specialized in social media marketing, CRM, and sales. He has managed two startups and currently freelances as a writer and consultant.

Fleep

Top Apps For People Working At Home

Apps For People Working At Home

When working at home, you need to pay attention to a lot of factors to make sure you can make it work. From a peaceful working environment to effective communication in a team and with your clients, managing documents and files, and so on.

All aspects of working at home require structure and a good system. Thankfully, there are a lot of apps for people working at home, which makes remote work actually work. Web and mobile development agencies all around the world along with the branding agency Dubai offer their free and paid applications for people working at home. These mobile or multi-platform apps are a blessing for working at home.

Let’s take a look at some of the top apps for people working at home.

  • Apps for video conferencing

While Fleep is great for team chat or project communication, people working at home will often need to use apps for video conferencing. Talking face-to-face or having an audio call is great for making sure everyone is on the same page, and that everyone has everything they need to start working on a task. This is to ensure that no errors are made while doing the task.

For seamless audio and video communication, Fleep has the appear.in integration. Other apps that are often used for voice calling include Skype, Google Hangouts, Facebook Messenger or WhatsApp with its calling feature. You can also use the apps GoToMeeting or Join.me. The former ones offer great quality face-to-face calling.

  • Apps for schedule management

Are you worried about how to manage your schedule? It’s time you get some help from the applications available. Many apps for schedule management can help you keep track of your work schedule, remind you of task deadlines and thus help you in completing them on time. The feature of such apps include keeping track of the work progress and indicating where you lacked in the process.

Some great apps for schedule management and workflow management include BasecampHarvest and Trello (Fleep also has a Trello integration!). If you are looking for something simpler or more basic, then you can use Fleep Tasks or go for the Wunderlist or Any.do app.

  • Apps for sharing files

Whether you want to share your idea with your colleague or send the final draft of the document or image, you need a medium, right? You can always share files in your project chat in Fleep, but there are also dedicated apps for sharing files. The top apps for sharing documents, images, short videos, GIF images are designed keeping this use in mind.

Applications like OneDrive, Dropbox and Google Drive fulfill this purpose flawlessly. Fleep also has integrations with all of these.

  • Apps to save time and mobile space

Freelancers, remote workers or those working from home often use smartphones for much of their work. This takes a lot of phone’s space, slows down its speed and makes it difficult to work smoothly. There are different apps that can help improve the phone’s life and storage.

Apps to save time and mobile space include CCleaner and SD maid.

All the apps mentioned in this article are used for one purpose or another, and are great for those who work from their home. Start using these apps and you’ll see how quickly and smoothly you can carry out your tasks.

Junaid Ali Qureshi
Junaid Ali Qureshi
 is a digital marketing specialist whose current ventures include Elephantation, eLabelz, Smart Leads.ae, Progos Tech and eCig. 

Fleep

Working at home boosts productivity

working at home

In America, around 45% of employees work from home and 53 million are freelancers. This contributes $715 billion to the U.S. economy each year.

Despite these figures, there’s still divided opinion of the effectiveness of working at home. Can a team be productive with workers split across different locations? The answer is simple. Yes.

Technology is Key

Thanks to technology, employees can now enjoy the benefits of a virtual office at home. They no longer need to work in the same place or even at the same time. There are now a huge variety of apps for people working outside the office, including team chat applications like Fleep that help make sure everyone’s on the same page. Online document management, chat for teams, wireless internet, video conference calls and VPN networks means we can always stay connected.

Working at Home Means More Productivity

Working at home allows workers to have less distractions and spend more time focused on working. Inevitably this means companies will benefit as their employees are delivering better quality work and faster.

From 2005 to 2012, the number of Americans in work fell. But despite this, America’s telecommuting workforce rose by around 80%. In fact, in 2013, Stanford University carried out a study which determined that employees working at home outperformed office employees. The study also discovered that workers took less breaks and had less time off sick than their office colleagues.

Hiring the Best Talent

By allowing employees to work remotely, organizations can hire the best workforce, while not being limited by where they are based. Employers can attract very talented and skilled workers who prefer more of a freelance, freestyle way of working, but don’t want to source work themselves.

The benefits also extend to the bottom line. After all, by having employees working from home, companies do not have to pay for their computer, electricity and other related costs.

The Future of Working at Home

Companies have finally started to catch up on the working at home trend. Many offer employees the flexibility to work from home, for at least some of the time, if not full-time. This is completely changing the face of working.

Many remote teams have shown that it can work, and shared their tips on how to work in a remote team. However, it may not be for everyone and it does take a certain amount of organization and discipline, not to mention trust from the employer.

But it can save a huge amount of money for companies and be a big boost to a workers’ productivity. There’s no denying too that for employees there are bonuses. It allows them to be able to achieve more of a work life balance and provide more of an enjoyable working life. Working at home is a winner for everyone.


Contribution from freelance writer Jenny Holt. Jenny’s previous experience in business has allowed her to specialize in the sector, although she also enjoys writing about entrepreneurship, leadership and new technology.

Chat for teams