Productivity

How Business Intelligence Tools Can Keep Your Business Spending Under Control

business intelligence tools

There are many ways to cut costs when running a start up business - ensure effective communication in a teamkeep operation costs under control, encourage using time management tools, and so on. For bigger companies though, business intelligence tools can really help keep business spending under control.

Companies operate using the information that they have. While small enterprises may have low volumes of information which could easily be handled, this is not the case with larger firms – and there may be a need for business intelligence tools.

Some of the data that every business holds dear includes customer information, business processes, partners, competitors, partners, business prospects and much more. With this information, the company can adequately plan and manage business costs, predicting impending expenditures in order to stay within a set budget.

This information is scattered across different sources and needs to be categorized and transformed to help the business cut down on costs. While this can seem like a daunting task, fear not: business intelligence tools are here to save you and your bottom-line. Below we list a few ways that these tools can help you find ways to cut down on costs.

Respond in Real-Time to Problems

These tools exist to extract real-time information from large volumes of data at impressive speeds, aiding business owners in making crucial, real-time decisions. Rather than referring to quarter-end reports, a visually-stunning business intelligence dashboard can give you updates on your business in real time, allowing you quickly respond to concerning changes or issues.

With such tools, you will be able to look at the sales cycle trends and see which ones are bound to affect the business and in what ways, then the course of action can be taken in time.

Align Business Activities with Corporate Strategy

When departments within a company are not aligned with the company strategy, the entire business is sure to incur enormous costs both directly and indirectly. To prevent this, one needs to identify the metrics, and key performance indicators as provided on the company strategy then make use of the tool to provide visibility and inspire accountability.

The tool will align the activities and also show the results of the preferred strategic objectives.

Empower Your Employees

Employees can access the data thus inspiring business growth as every employee is turned into a business maker. This software provides the employees with real-time data about the company, and every effort they plow back to the firm is data-drive thus will impact the entire organization positively.

Minimize Time on Data Entry Manipulation

A perfect business intelligence tool among other things copies and pastes data from different databases and also performs the required calculations thus saves time that could be well spent on doing other things.

The employer also saves money which could have otherwise been used to hire data entry contractors. What is left for the employees, therefore, is to generate reports. In the end, better decisions are made, and profits realized.

Identify Areas to Cut Costs

The results provided by the software aids the business decision makers to know where exactly to cut costs and keep the company forging in the right direction. These sums could be used elsewhere or used to maintain the company. The business owner can look at their inventory and know a good time to make an order, or tell when sales of a certain a product stall.

Command Productivity

Employers can observe how their employees on the network are working. They will spot those who use the network on activities that are not work-related and also what the traffic is like in in the entire system.

The employers can decide to shut some internet services during office hours so that employees can concentrate on work. If the employees are aware that they are being monitored, they will spend adequate time doing activities that are profitable to the organization.

Lewis Robinson
Lewis Robinson is a business consultant specialized in social media marketing, CRM, and sales. He has managed two startups and currently freelances as a writer and consultant.

Fleep

Top Apps For People Working At Home

Apps For People Working At Home

When working at home, you need to pay attention to a lot of factors to make sure you can make it work. From a peaceful working environment to effective communication in a team and with your clients, managing documents and files, and so on.

All aspects of working at home require structure and a good system. Thankfully, there are a lot of apps for people working at home, which makes remote work actually work. Web and mobile development agencies all around the world along with the branding agency Dubai offer their free and paid applications for people working at home. These mobile or multi-platform apps are a blessing for working at home.

Let’s take a look at some of the top apps for people working at home.

  • Apps for video conferencing

While Fleep is great for team chat or project communication, people working at home will often need to use apps for video conferencing. Talking face-to-face or having an audio call is great for making sure everyone is on the same page, and that everyone has everything they need to start working on a task. This is to ensure that no errors are made while doing the task.

For seamless audio and video communication, Fleep has the appear.in integration. Other apps that are often used for voice calling include Skype, Google Hangouts, Facebook Messenger or WhatsApp with its calling feature. You can also use the apps GoToMeeting or Join.me. The former ones offer great quality face-to-face calling.

  • Apps for schedule management

Are you worried about how to manage your schedule? It’s time you get some help from the applications available. Many apps for schedule management can help you keep track of your work schedule, remind you of task deadlines and thus help you in completing them on time. The feature of such apps include keeping track of the work progress and indicating where you lacked in the process.

Some great apps for schedule management and workflow management include BasecampHarvest and Trello (Fleep also has a Trello integration!). If you are looking for something simpler or more basic, then you can use Fleep Tasks or go for the Wunderlist or Any.do app.

  • Apps for sharing files

Whether you want to share your idea with your colleague or send the final draft of the document or image, you need a medium, right? You can always share files in your project chat in Fleep, but there are also dedicated apps for sharing files. The top apps for sharing documents, images, short videos, GIF images are designed keeping this use in mind.

Applications like OneDrive, Dropbox and Google Drive fulfill this purpose flawlessly. Fleep also has integrations with all of these.

  • Apps to save time and mobile space

Freelancers, remote workers or those working from home often use smartphones for much of their work. This takes a lot of phone’s space, slows down its speed and makes it difficult to work smoothly. There are different apps that can help improve the phone’s life and storage.

Apps to save time and mobile space include CCleaner and SD maid.

All the apps mentioned in this article are used for one purpose or another, and are great for those who work from their home. Start using these apps and you’ll see how quickly and smoothly you can carry out your tasks.

Junaid Ali Qureshi
Junaid Ali Qureshi
 is a digital marketing specialist whose current ventures include Elephantation, eLabelz, Smart Leads.ae, Progos Tech and eCig. 

Fleep

Working at home boosts productivity

working at home

In America, around 45% of employees work from home and 53 million are freelancers. This contributes $715 billion to the U.S. economy each year.

Despite these figures, there’s still divided opinion of the effectiveness of working at home. Can a team be productive with workers split across different locations? The answer is simple. Yes.

Technology is Key

Thanks to technology, employees can now enjoy the benefits of a virtual office at home. They no longer need to work in the same place or even at the same time. There are now a huge variety of apps for people working outside the office, including team chat applications like Fleep that help make sure everyone’s on the same page. Online document management, chat for teams, wireless internet, video conference calls and VPN networks means we can always stay connected.

Working at Home Means More Productivity

Working at home allows workers to have less distractions and spend more time focused on working. Inevitably this means companies will benefit as their employees are delivering better quality work and faster.

From 2005 to 2012, the number of Americans in work fell. But despite this, America’s telecommuting workforce rose by around 80%. In fact, in 2013, Stanford University carried out a study which determined that employees working at home outperformed office employees. The study also discovered that workers took less breaks and had less time off sick than their office colleagues.

Hiring the Best Talent

By allowing employees to work remotely, organizations can hire the best workforce, while not being limited by where they are based. Employers can attract very talented and skilled workers who prefer more of a freelance, freestyle way of working, but don’t want to source work themselves.

The benefits also extend to the bottom line. After all, by having employees working from home, companies do not have to pay for their computer, electricity and other related costs.

The Future of Working at Home

Companies have finally started to catch up on the working at home trend. Many offer employees the flexibility to work from home, for at least some of the time, if not full-time. This is completely changing the face of working.

Many remote teams have shown that it can work, and shared their tips on how to work in a remote team. However, it may not be for everyone and it does take a certain amount of organization and discipline, not to mention trust from the employer.

But it can save a huge amount of money for companies and be a big boost to a workers’ productivity. There’s no denying too that for employees there are bonuses. It allows them to be able to achieve more of a work life balance and provide more of an enjoyable working life. Working at home is a winner for everyone.


Contribution from freelance writer Jenny Holt. Jenny’s previous experience in business has allowed her to specialize in the sector, although she also enjoys writing about entrepreneurship, leadership and new technology.

Chat for teams

7 prime rules for getting ahead of your working schedule

Getting ahead of your working schedule

If you have ever worked as an employee, then you know that working all day or night does not mean getting ahead of your working schedule. The work is never done in almost all professions. The more assignments you complete, the more you are allocated. So how do you manage this pressure and get ahead of your schedule and deliver as per expectations?

Every working person loves to be described as more productive, efficient, and proactive in their jobs. In the end who wouldn’t want to outdo everyone in their line of work and achieve the target goals, and at the same time, stay ahead of your working schedule?

With this in mind, here are some tactics to follow to stop procrastinating and stay ahead in your work.

  • Constant preplanning and timely updating

Having your tasks preplanned in a chronological manner will help you allocate time for each one of them and get ahead of your work schedule. Try to plan your day by starting with the most important tasks that need a lot of concentration and end the day with those that need less attention. When new tasks appear in the course of the day, include them in your schedule and allocate enough time for each.

  • Set your own deadlines

Client’s deadlines can be a bane or a blessing to an employee. They may be stress-inducing, but they can be very productive. But what does it take to set your own deadlines and beating them? Whenever you want to finish a task, do it a bit earlier and set a deadline that you can achieve. Don’t forget to leave some time and space for unforeseen emergencies.

  • Organize your communications

It’s likely your work involves some communications. Whether it’s team chat or project communication, it is worth taking the time to organize your communications. If your work is project-based, set up communications in a project messenger. If you’re communicating just with your team in a team chat, make sure you get your team chat culture right and give some thought to ensuring effective communication in a team.

  • Proper delegating

Learning how to delegate tasks effectively is key to multiplying your value to your company. It allows you to move from the tasks you can do to what you can manage. At some point in our careers, we need to do tasks that we have no appropriate skills or enough practical experience. An example is writing assignments that you can trust to professional writing services. Having effective management skills helps you advance to high positions of responsibility.

  • Make today count

When you are given a small task, it is sometimes tempting to approach it with minimal effort to get it done. You are given a report to type, but you don’t bother to check for grammatical errors. You are given a simple data analysis task, but you overlook the basic task. Instead, try to apply proactive attitude to everything you do. Focus on the task at hand and give it all your best.

  • Keep balance between helping everyone and those in need

It is important to note that helping others is not bad, in fact, it’s a generous act. But, in this era, you do not need to help every person who needs help. First, do your research well, and if you have to, give a hand to others especially those who need help. Furthermore, we never know when we need other’s assistance. At the same time learn to balance! Be polite to reject an offer that you cannot deliver fully. On the other hand, offer to help when you need to.

  • Gain new knowledge & skills

If you have worked for a period of time, you already have some level of professional expertise. You possess a special set of skills and experience that makes you useful to your company. But, as the companies grow, so does new trends that require more knowledge and skills. Always avail yourself to learn and master important skills and knowledge for your job. This will allow you to improve and understand things more easily.

Getting ahead of your working schedule may not be that hard after all. These tips will elevate you to the level you want and you will appear to be more valuable when you are around ambitious people. Don’t waste that chance, get to work and get ahead of your schedule.

Sophia Anderson
This is a guest blog post written by Sophia Anderson, a blogger and freelance writer. Talk to her on Facebook or LinkedIn.

Chat for teams

How to Build Effective Communication in a Team

effective communication in a team

Effective communication in a team can do wonders. For example, accountants and lawyers should help sales department to sell quickly. De facto, the opinion of the latter may differ from the goals of the company while the lawyers may tell they have to wait until the counterpart signs important documents, acts, etc. A big question arises – how to make all departments follow a common goal and work as a holistic mechanism?

Undoubtedly, the effectiveness of the company depends on communications, both internal (between CEO and staff) and external (customers, suppliers, public authorities, etc.). And not without reason – information has quite tangible parameters:

  1. Speed. This index affects the efficiency of decision-making. For example, the vendor has changed the price, and the company has to change the prices and notify customers. A slight delay – and the business will fold up.
  2. Objectivity and completeness. This parameter characterizes the accuracy of goal setting. For example, misunderstanding of a technical task leads to the loss of time and resources.
  3. Relevance. You should keep up with times. For instance, you should react immediately to the reduction of prices by competitors. Do it in a week, and you’ll be outperformed. You always have a little time to respond. Meanwhile, the market may become saturated, leaving you behind.

The three reasons above make CEOs think about the information flows and means of communication. As for the information flows, they must match the business processes and interconnect employees, executives, and interested parties.

  • For example, clients’ suggestions to change the characteristics of products can be transferred through sales department, which reduces the objectivity and timeliness of information, or go directly to the development department, which makes the company closer to the customer (as the developers will be able to process proposals and make the necessary changes much quicker).

The effectiveness of the company can be greatly increased by creating an effective “horizontal” flow of information between employees, which is especially important when running a collective work, or if the process needs coherence.

Humaneness as the Key to Success

The involvement of staff in internal communications occurs due to awareness of staff of business goals of the company and how they coincide with their personal aspirations. The ultimate goal of any company is to make each and every employee its ambassador, making everything possible to engage the staff in the internal life of the corporation. Finally, whether workers know it or not, they are always ambassadors of the organization, even in private life.

Of course, the way people perceive the brand depends not only on advertising and the policy but also on what the employees say about the company.

effective communication in a team

Ineffective Communication and Effective Communication in a Team

The development of a program of effective internal communications should start with a general assessment of the management environment. The next goes the examining of the organizational structure and type of existing utilities. To assess the current state of the team and the level of employees’ satisfaction, it is necessary to conduct a small internal study that will determine which forms of communication are the most appropriate and effective for workers. The results will show whether you can introduce new types of communications – like a business messenger or team chat – and will also reveal weak points if the company has ones.

Suggestion boxes and general meetings are the two most common ways of communication between employees and management. But they are ineffective if they get no response. To make a communication channel work at its full, you should consider several points:

  • Leaders of high rank need to come to the meetings in advance and communicate with employees to inspire and bring them together.
  • The organizers of such meetings must be able to engage the audience in dialogue.
  • The participants should prepare questions in advance and submit them in printed form.

It is also important to establish clear criteria for determining information that should be released to the staff. Such information can increase workers’ satisfaction with the company and increase productivity. The awareness of the affairs of the company and the awareness of their role make employees support the company’s goals, and they get more confidence in the leadership. On the contrary, withholding information or silence leads to rumors and destabilizes teamwork.

business messenger

The communications should occur in several ways, such as:

  • Personal conversations with employees.
  • Through your business messenger.
  • The use of video and cable television.
  • Annual staff report.
  • Message boards.
  • Official website and blog with competent posts.
  • Informal corporate meetings.

Modern workers are not inclined to blindly obey the orders of the leadership. They rather have great independence: without hesitation, they leave the company if something does not suit. Personal needs are very important. Ultimately, these needs define the degree diligent and hardworking. 

Today, most employees want to be sure that their company cares about them. Unfortunately, some managers do not take this into account. Not always attempts to deal with corporate governance problems by small means, the introduction of payment by results, the development of more effective goals, and periodic staff training produce the desired effect. People often lack simple human relations.

But to bring this idea to life is much harder than to recognize it. To do this, you need to have clearly expressed principles and corporate values. By proclaiming them, the company demonstrates the employees how it intends to win their trust.

And one more thing: the development of values ​​should be carried out by the workers themselves, not by a group of managers or a special agency. If the company is not ready to implement the stated values, it’s better not to inspire employees with these changes, wasting money and time.

Lucy-web


Lucy Adams
is an outsourcer from https://bestessay4u.co.uk/
. She’s a generalist and always open to collaboration – feel free to reach out!

Fleep is a messenger for your teams and projects.