Productivity

7 prime rules for getting ahead of your working schedule

Getting ahead of your working schedule

If you have ever worked as an employee, then you know that working all day or night does not mean getting ahead of your working schedule. The work is never done in almost all professions. The more assignments you complete, the more you are allocated. So how do you manage this pressure and get ahead of your schedule and deliver as per expectations?

Every working person loves to be described as more productive, efficient, and proactive in their jobs. In the end who wouldn’t want to outdo everyone in their line of work and achieve the target goals, and at the same time, stay ahead of your working schedule?

With this in mind, here are some tactics to follow to stop procrastinating and stay ahead in your work.

  • Constant preplanning and timely updating

Having your tasks preplanned in a chronological manner will help you allocate time for each one of them and get ahead of your work schedule. Try to plan your day by starting with the most important tasks that need a lot of concentration and end the day with those that need less attention. When new tasks appear in the course of the day, include them in your schedule and allocate enough time for each.

  • Set your own deadlines

Client’s deadlines can be a bane or a blessing to an employee. They may be stress-inducing, but they can be very productive. But what does it take to set your own deadlines and beating them? Whenever you want to finish a task, do it a bit earlier and set a deadline that you can achieve. Don’t forget to leave some time and space for unforeseen emergencies.

  • Organize your communications

It’s likely your work involves some communications. Whether it’s team chat or project communication, it is worth taking the time to organize your communications. If your work is project-based, set up communications in a project messenger. If you’re communicating just with your team in a team chat, make sure you get your team chat culture right and give some thought to ensuring effective communication in a team.

  • Proper delegating

Learning how to delegate tasks effectively is key to multiplying your value to your company. It allows you to move from the tasks you can do to what you can manage. At some point in our careers, we need to do tasks that we have no appropriate skills or enough practical experience. An example is writing assignments that you can trust to professional writing services. Having effective management skills helps you advance to high positions of responsibility.

  • Make today count

When you are given a small task, it is sometimes tempting to approach it with minimal effort to get it done. You are given a report to type, but you don’t bother to check for grammatical errors. You are given a simple data analysis task, but you overlook the basic task. Instead, try to apply proactive attitude to everything you do. Focus on the task at hand and give it all your best.

  • Keep balance between helping everyone and those in need

It is important to note that helping others is not bad, in fact, it’s a generous act. But, in this era, you do not need to help every person who needs help. First, do your research well, and if you have to, give a hand to others especially those who need help. Furthermore, we never know when we need other’s assistance. At the same time learn to balance! Be polite to reject an offer that you cannot deliver fully. On the other hand, offer to help when you need to.

  • Gain new knowledge & skills

If you have worked for a period of time, you already have some level of professional expertise. You possess a special set of skills and experience that makes you useful to your company. But, as the companies grow, so does new trends that require more knowledge and skills. Always avail yourself to learn and master important skills and knowledge for your job. This will allow you to improve and understand things more easily.

Getting ahead of your working schedule may not be that hard after all. These tips will elevate you to the level you want and you will appear to be more valuable when you are around ambitious people. Don’t waste that chance, get to work and get ahead of your schedule.

Sophia Anderson
This is a guest blog post written by Sophia Anderson, a blogger and freelance writer. Talk to her on Facebook or LinkedIn.

Chat for teams

How to Build Effective Communication in a Team

effective communication in a team

Effective communication in a team can do wonders. For example, accountants and lawyers should help sales department to sell quickly. De facto, the opinion of the latter may differ from the goals of the company while the lawyers may tell they have to wait until the counterpart signs important documents, acts, etc. A big question arises – how to make all departments follow a common goal and work as a holistic mechanism?

Undoubtedly, the effectiveness of the company depends on communications, both internal (between CEO and staff) and external (customers, suppliers, public authorities, etc.). And not without reason – information has quite tangible parameters:

  1. Speed. This index affects the efficiency of decision-making. For example, the vendor has changed the price, and the company has to change the prices and notify customers. A slight delay – and the business will fold up.
  2. Objectivity and completeness. This parameter characterizes the accuracy of goal setting. For example, misunderstanding of a technical task leads to the loss of time and resources.
  3. Relevance. You should keep up with times. For instance, you should react immediately to the reduction of prices by competitors. Do it in a week, and you’ll be outperformed. You always have a little time to respond. Meanwhile, the market may become saturated, leaving you behind.

The three reasons above make CEOs think about the information flows and means of communication. As for the information flows, they must match the business processes and interconnect employees, executives, and interested parties.

  • For example, clients’ suggestions to change the characteristics of products can be transferred through sales department, which reduces the objectivity and timeliness of information, or go directly to the development department, which makes the company closer to the customer (as the developers will be able to process proposals and make the necessary changes much quicker).

The effectiveness of the company can be greatly increased by creating an effective “horizontal” flow of information between employees, which is especially important when running a collective work, or if the process needs coherence.

Humaneness as the Key to Success

The involvement of staff in internal communications occurs due to awareness of staff of business goals of the company and how they coincide with their personal aspirations. The ultimate goal of any company is to make each and every employee its ambassador, making everything possible to engage the staff in the internal life of the corporation. Finally, whether workers know it or not, they are always ambassadors of the organization, even in private life.

Of course, the way people perceive the brand depends not only on advertising and the policy but also on what the employees say about the company.

effective communication in a team

Ineffective Communication and Effective Communication in a Team

The development of a program of effective internal communications should start with a general assessment of the management environment. The next goes the examining of the organizational structure and type of existing utilities. To assess the current state of the team and the level of employees’ satisfaction, it is necessary to conduct a small internal study that will determine which forms of communication are the most appropriate and effective for workers. The results will show whether you can introduce new types of communications – like a business messenger or team chat – and will also reveal weak points if the company has ones.

Suggestion boxes and general meetings are the two most common ways of communication between employees and management. But they are ineffective if they get no response. To make a communication channel work at its full, you should consider several points:

  • Leaders of high rank need to come to the meetings in advance and communicate with employees to inspire and bring them together.
  • The organizers of such meetings must be able to engage the audience in dialogue.
  • The participants should prepare questions in advance and submit them in printed form.

It is also important to establish clear criteria for determining information that should be released to the staff. Such information can increase workers’ satisfaction with the company and increase productivity. The awareness of the affairs of the company and the awareness of their role make employees support the company’s goals, and they get more confidence in the leadership. On the contrary, withholding information or silence leads to rumors and destabilizes teamwork.

business messenger

The communications should occur in several ways, such as:

  • Personal conversations with employees.
  • Through your business messenger.
  • The use of video and cable television.
  • Annual staff report.
  • Message boards.
  • Official website and blog with competent posts.
  • Informal corporate meetings.

Modern workers are not inclined to blindly obey the orders of the leadership. They rather have great independence: without hesitation, they leave the company if something does not suit. Personal needs are very important. Ultimately, these needs define the degree diligent and hardworking. 

Today, most employees want to be sure that their company cares about them. Unfortunately, some managers do not take this into account. Not always attempts to deal with corporate governance problems by small means, the introduction of payment by results, the development of more effective goals, and periodic staff training produce the desired effect. People often lack simple human relations.

But to bring this idea to life is much harder than to recognize it. To do this, you need to have clearly expressed principles and corporate values. By proclaiming them, the company demonstrates the employees how it intends to win their trust.

And one more thing: the development of values ​​should be carried out by the workers themselves, not by a group of managers or a special agency. If the company is not ready to implement the stated values, it’s better not to inspire employees with these changes, wasting money and time.

Lucy-web


Lucy Adams
is an outsourcer from https://bestessay4u.co.uk/
. She’s a generalist and always open to collaboration – feel free to reach out!

Fleep is a messenger for your teams and projects.

6 Ways To Make Your Team Communication Faster

Every manager knows team communication is a very important component of effective production. It is one of those components that can determine whether a given project is a success or failure. Each project, however, has its own set of skills and tools to aid in completion. This is why you will need some of the best project communication tools and online paraphrasing tools below.

team communication

#Project Communication Tools 01 – Fleep

Fleep is a project communication tool with an increasing popularity. With it you can easily start a conversation with members from within and outside your team. It is also easy to add members to your conversation by simply using their email addresses. Before they become members, they will get messages via the same. With Fleep you can also create easy to follow notification feeds.

This way you’ll have all important stuff in your conversations stocked at one place. This project communication tool also lets you know when last a member of the team was active, from the last seen info in its profile. It also lets you know if another member of the team has seen the message. Even though it is text based, it is integrated with other tools to allow team members video-chat.

#Online Paraphrasing Tools 02 – Online Paraphrase

If you’re pressed for time and are looking for a way to rewrite a large document, this is one of the best online paraphrasing tools you’ll need. It is designed to paraphrase both short and large texts including single words, sentences, essays, articles, social media posts, website content, and term papers as well as business documents. You need to be pleased with the piece you want to rewrite.

The online paraphrasing tool has a space you can use to paste or type the content to be rewritten and another space you can use to view the rewrite. It’s friendly. No sign-in or sign-up is needed. You also do not need to feed in any of your personal information to use it. It doesn’t even require the user to rewrite any difficult to read captcha text. It, however, leaves upper casing in the words.

#Project Communication Tools 03 – Google Drive

For small companies with remotely held projects, teams can use this project communication tool to share, edit, cooperate, and publish text based documents. The freely available tool also allows members of project teams or employees to create relevant blog posts (word form), spreadsheets, and word/graphic presentations. The tool is a blessing to small startups with global stakeholders.

#Project Communication Tools 04 – XaitPorter

If you want a faster, high-quality document creating tool, XiatPorter is for you. You can create documents that are secure which is a big plus for any company. This cloud-based Software-as-a-Service (SaaS) tool is the key solution for installing on customer hardware.

Contracts and proposals are automatically generated. It truly is a time saver and easily used as a communication tool. This database driven document and collaboration tool will help your team communicate in a more effective way. You will be able to send out attractive and professional proposals to your customers. It stores responses to tenders and keeps attachments per section separately. This is a huge plus when your team wants to refer back to a proposal.

#Project Communication Tools 05 – HootSuite

HootSuite will enhance the way you manage your various social media accounts. HootSuite is able to schedule your future publishing and connect to over 35 social media platforms. Seeing as social media has practically taken over our lives, this tool will allow you and your team to communicate with your customers consistently.

HootSuite will analyze your profiles and you will be able to see how the public responds. This will allow you and your team to brainstorm if things are not going as planned. The security side of this tool is incredible and will protect your information. With over 9 million users, you know this is a popular tool. Proven to be the top app for Android where it comes to managing your social media accounts.

#Project Communication Tools 06 – Invision

While some projects require sharing of documents, others demand face-to-face communication, which is abetted by several project communication tools including Skype and Google Hangout. Other forms of project communication, however, require sharing of graphic presentations, and this is where Invision comes in. It is a new grade prototyping tool that allows people to upload designs.

With this project communication tool, you can manage your projects from a single dashboard. Invision also allows team members to create new actions like click buttons and seamlessly get feedback from clients and associates right from within it. With Invision you can see through the dashboard the status of the project at a given time as well as review comments for action.

You can as well integrate Invision with other channels and project communication tools to allow a seamless design creation and sharing environment. Other communication tools with the ability to enhance communication within a team include Google Hangouts, HipChat, and Murral among others.

project communication tools

As for paraphrase machine online tools, other than Online Paraphrase, you can use Info.ComSpin Bot, Go-Paraphrase, Article Writer, You Paraphrase, CS Generator and Text Compactor.

Jane-Birkin-web
This is a guest blog post by Jane Birkin. Jane is a brand manager and writer at Online Paraphrase.

Fleep is a messenger for your teams and projects.

5 Hot Tips for Boosting Your Organic Traffic

Regardless of what’s your business – whether it’s web development, catering business or project communication like Fleep, organic traffic is the best kind of traffic you can receive on your site.

Tips for Boosting Your Organic Traffic

Organic traffic is relevant and targeted. However, it can be difficult to get higher page rankings, especially if you aren’t using the right SEO strategies.

Here’s 5 hot tips for boosting your organic traffic.

1. It All Starts With Engaging Content

Create content that solves your audience’s pain points and they’ll love you for it.

The first thing you need is a targeted buyer persona. It’s a fictitious outline of who your customers are.

Ask yourself these questions:

  • Who am I targeting?
  • What problems can I help them solve?
  • What external events influences their decision?
  • How can I change what they are currently doing?

Next, you want to head over to a site called Buzzsumo.com to search for topics that generates the most social shares. This allows you to get a better idea on the types of contents to write about

2. Monitor Your Website for Bad Links

You must monitor your website for bad links. Third party websites will oftentimes link to your site and those links could be hurting your page rankings. Therefore, you must monitor your site for bad, low quality links and remove them. The characteristics of good links are as follows:

  • They are industry relevant
  • Contextual links are better for SEO and traffic
  • Links from a long, in-depth, related article will hold more value
  • The backlink is a dofollow link
  • The backlink is from a trusted source and has good domain authority
3. Disavow Bad Links

After you’ve identified the good links from the bad ones, you will need to tag the links that are bad, then begin trying to remove them by contacting the website the link belongs to and ask them to remove it. If you can’t contact them or they refuse to remove the link, you can create a disavow report and submit it using the Google Disavow Tool to help prevent those links from hurting your site. The way the disavow tool works is a bit elusive and outside the scope of this article. Therefore, you should take some time to learn more about how it works so you will know what to do and what not to do.

4. Promote Your Content With Text Messaging

Most people have at least one type of mobile device and prefer a text to any other type of communication, which is why text marketing is so effective. Because about 90 percent of all texts are opened within a few minutes of them being received.

Before you can send a text message to promote your new content, you’ll need to build your mobile list.

Place a mobile option-form on your website so your readers can subscribe to it. You can even segment the list by topics and user behavior. Through this form you can collect their email address and mobile phone number.

Once your content goes live, you can use a  texting services to send relevant messages straight to their mobile phone to increase traffic to your website. With proper social sharing tools embedded within your article, you can expect lot’s of social shares and continual organic traffic.

5. Earn Quality Backlinks

Another great link building technique is earning your backlinks through guest posting on other industry related blogs and linking your article back to a related page on your website. You simply need to contact webmasters of related blogs and websites and ask them if they would allow you to post an article on their site in exchange for a link back to yours. Most of the time webmasters are more than happy to comply as long as your site is related and not a direct competitor because it’s less content they have to write.

If you would like more information about boosting your organic traffic using SEO and other internet marketing strategies, please contact us and let us show you how we can help take your website to the next level.

Sophorn ChhaySophorn Chhay is the marketing guy at Trumpia, the most complete SMS software with mass sms messaging, smart targeting and automation. Jumpstart your business by grabbing your free copy of his powerful Mobile Marketing Success Kit or watch Trumpia’s 5-Minute Demo.

 

Fleep is a messenger for your teams and projects.

How to Boost Productivity While Working from Anywhere

Working remotely is hard. Incredibly hard. On paper, it sounds good – you get to choose your own hours, stay connected with your colleagues through a chat for teams, and you can even work in your pajamas. Sounds wonderful, right?

boost productivity

But working remotely can just as easily be defined by poor productivity, low energy, and the slippery slope of procrastination. You spend half your time battling distractions and the assumption that you’re just lazing around at home. Here are some tips for how to boost productivity while working from anywhere:

  • Organize a must-do list each day

List-making is often derided as pointless and silly. But how are you supposed to be efficient and productive if you don’t even know what you need to do on any given day? Whether it’s good old pen and paper or Fleep Tasks, it’s important to make a list of your essential tasks for the day. Otherwise you’re going to waste time attending to less important things while missing the items that you really should prioritise.

Also, learn to delegate tasks that really don’t need to be done by you. Jess Murray from Essayontime comments “I used to try to get everything done myself to show what an efficient super-worker I was. Then I wised up and realised that I actually got far more work completed – and done well – if I delegated tasks that other people could perform just as well.”

  • Wear headphones to minimize the risk of audible interruptions

Are you often distracted from your work by the noise going on around you? Wearing headphones will shut out external noise such as children playing or traffic. You can obtain noise-cancelling headphones if you prefer to avoid the distraction of music.

But if you’re going to listen to music to drown out the sounds around you, then choose carefully, as the wrong music will hold your attention rather than making it easier for you to concentrate on your work.

  • When you hit a wall, take a walk

People often confuse staying at your desk with being more productive. Yet conversely it can make much more sense to take a break and step away from your desk. If you’re finding it hard to concentrate, get up and take a walk outside.

Not only will the fresh air clear out your brain, but it will also help you feel physically more relaxed. So you’ll return to your desk feeling refreshed and able to do more with the rest of your day than if you stayed glued to your workspace trying hard to get something done.

  • Make a schedule that’s realistic, not idealistic

Trying to shoehorn too much into your day is quite definitely going to be counterproductive, rather than productive. When you see how much you want to get through, your brain is going to freeze and refuse to work! Instead of trying to achieve too much and getting little of it done, or doing it all badly and inefficiently, draw up a realistic schedule that you can manage comfortably to complete.

You should also learn to prioritise so that you can leave less important tasks for another day and get what really needs to be done out of the way. It also makes sense to schedule more important and more difficult tasks for a time of day when you’re most capable of doing your best work.

  • Keep Your Work and Personal Spaces Separate

The problem with working from home is that it’s difficult to keep your work and home life separate. You’ll find that the children interrupt, friends call round because they think you’re not really working, or you waste time being distracted by the housework. Make an effort to keep your work life and home life separate, both literally and metaphorically.

If you don’t have a spare room to use as an office, set aside a corner of another room and don’t allow anything other than work-related items into that space. And make it clear to everyone when you are working and should not be disturbed.

  • Don’t multitask

Ah, multitasking. It’s so often lauded as a sign of true productivity, demonstrating that you’re so efficient you can concentrate on several things at once. Women are often praised as born multitaskers, especially when they have to juggle work and children. But if you try to complete too many tasks at the same time, the likely result is that you’ll give none of them your full attention. It’s far more efficient to focus on one thing at a time and do that properly.

So when you find yourself slaving away without actually getting much quality work done, stop and get organised. These few simple tips will help you focus and boost productivity drastically. Look back over your work week and you’ll see how much more the new you achieves!

Brenda SavoieThis is a guest blog post written by Brenda Savoie, a content marketer, private English tutor at UK- dissertation, and desperate dreamer. Writing her first romantic novel. Seeking contentment through mindfulness. Find her on Twitter and Facebook

 

Fleep is a messenger for your teams and projects.