Features

Fleep Tasks update

There are many reasons for why we consider Tasks as one of the three main pillars of Fleep. In short, managing work in the form of a to-do-list or tasklist is effective, and we believe there is no better place for tracking tasks than contextually in Fleep, where work discussions happen and decisions are made.

Fleep Tasks

Internally, we often call it “contextual task management”. What we mean by this is that you can always see the context of the tasks created in the conversation and, if necessary, ask further questions or details about the tasks. We organize our product development in a slightly modified Scrum framework, and we use Fleep Tasks exclusively for managing our backlogs of tasks.

You can find an in-depth overview of Fleep Tasks functionality in this blog post: Fleep Tasks help you get stuff done! Recently, we’ve added some helpful functionalities to Fleep Tasks. Read on to see what’s new!

Task completion notifications

We’ve added notifications for when tasks are completed. So, every time someone marks a task as completed, a system message will be posted that will notify all of the conversation’s members, informing which task was completed.

task completed

By default, the notifications are switched on. If you find them too noisy or unnecessary, you can switch them off from the appropriate setting under Conversation settings. However, we hope the task completion notifications provide a nice sense of accomplishment and virtual high-fives all around.

Move to section action

From our own use – and users’ feedback, of course – we’ve realized tasklists can get lengthy. And if you use sections on Fleep Taskboards, moving tasks from one section to another can become cumbersome.

For this, we’ve added the “Move to section” action. Just open the message actions menu on any task, and choose “Move to section” — and then what section you want to move it to. The task will then be moved to the top of the section you’ve selected.

Move to section

Improved Taskboards on mobile apps

Quite recently, we rewrote major parts of our architecture. This included rewriting the code for our Taskboards, improving the experience of everyone using Fleep Tasks. And perhaps the biggest improvements can be seen in our Android and iOS apps, where the Taskboards are now significantly faster and more reliable.

To-do and done emoticons

Last, but not least, we have brought back a nice little hidden feature for those, who use Fleep emoticons – you can click on any ((todo)) emoticon in the message flow to mark it as ((done)) and vice versa. You can even use these inside pinned messages or inside tasks to create sub-tasks within a task message!

todo_done_emoticons

Anything else?

We’re working on one of the most requested Fleep Tasks features of 2017 – a My Tasks view. This view will give an overview of all Fleep Tasks assigned to you. My Tasks will be very useful for everyone who do not organize their team’s backlog in one dedicated Fleep conversation, but rather have them across different dedicated conversations. If you’d be interested in giving this a try in beta, let us know via Fleep Support!

We hope you like the direction we’ve taken with Fleep Tasks! As always, feedback and requests are welcome via support@fleep.io . Let’s also stay in touch through our social media channels. We’re on TwitterFacebookLinkedIn and Instagram.

Fleep for Business – now even more powerful!

Fleep for Business

Since launching Fleep for Business in September, we’ve been listening to our users’ feedback and continued to improve the functionality offered with the Business subscription. In short, we’ve been adding more and more advanced features to conversations and teams. Here’s an overview of what we’ve added to Fleep for Business in the last three months.

Admin rights in conversations

With Fleep for Business, admin rights are given to the creator of the managed conversation – or to the Fleep for Business user who configures the admin control setting.

One of the features we added recently is that all admins can also give admin rights to others in the managed conversation:

make admin

The only requirement is that the member they give admin rights also belongs to the same Fleep for Business organization. All you need to do is find the member actions in the Members list – and click on Make admin. Note that all organization and conversation admins can share the rights in the conversation.

All members can now leave managed conversations

The main value of managed conversations is that the admins have control over the membership, settings and message history. However, the limitation that members could not leave managed conversations seemed a little too crippling.

We do not want admin controls to create any unnecessary admin overhead – so we’ve made the change and now allow members to leave managed conversations even if they do not have admin rights.

Admins can delete any message

This is something a lot of our Fleep for Business users have requested. Now, everyone who has admin rights can delete any message in the conversation.

admin can delete message

As always in Fleep, this will leave a mark of who deleted the message, as well as who was the author of the deleted message. Please use responsibly.

Default settings when creating conversations and teams

Now, all group conversations, teams and team conversations created by Fleep for Business accounts are created as managed ones by default. This means the creator will have admin rights in the teams and conversations they create. If needed, the admin control setting can always be turned off. Note that all 1:1 conversations will still be created as regular, non-managed conversations.

Organization-wide team

All companies, big and small, have a way of communicating with all of their employees. We like to make sure that such communication can easily be done in Fleep. Organization-wide teams are a feature we’ve built exactly for this. Now, all Fleep for Business organizations have an organization-wide team. That is, all organizations have a team that has all of the organization’s accounts as members, and that membership is kept in sync.

organization-wide team

With organization-wide teams, you don’t have to worry about whether all of your company’s accounts have been included in the company-wide conversations. As long as those conversations have the organization-wide team added to them, every new member you add to your Fleep for Business subscription will automatically be added to the organization-wide team and its conversations. And vice versa – if you remove someone from your Fleep for Business organization, they will be also removed from the organization-wide team.

Improved receipts

We’ve gone through a few iterations of receipts in the last few months. Besides the obvious fixes like adding Fleep’s company details, your company’s VAT number and some necessary legal info to the receipts, we most recently also added the Billing period information, so it would be clear what period you have paid for. Do note that previously generated Receipts will not have this info – but if you need past receipts with Billing period info, contact us at support@fleep.io and we can re-generate the necessary receipts for you!

Anything else?

Well, yes of course. We are working on quite a few features that we’ll be adding to the Fleep for Business subscription over the coming months. More specifically, we’re working on a “Read-only” mode for managed conversations (where only admins can post messages), and on some some advanced task management features that will only be available to paying users. Stay tuned!

We hope you like the direction we’re going in! All feedback and requests are welcome, just shout out at us via support@fleep.io . Let’s also stay in touch through our social media channels. We’re on TwitterFacebookLinkedIn and Instagram.

New way to mute conversations: Mute until read

Mute until read

We at Fleep believe the tools we use at work should be optimized for getting work done. As such, we try to make sure all Fleep users can decide what gets their attention and when. One of the main features we’ve built for this purpose is Mute – so our users can mute conversations for a while or forever.

When you mute a conversation, it will not alert you (unless you’re @mentioned) and the unread badge will change to a subtle gray one. So, you can choose when you pay attention to it – and it will not bother you until then.

Mute until read

You can mute a conversation for an hour, until the next day, the next week or “forever” – which means it will remain muted until you unmute it. Recently, we added the option to mute a conversation until it’s read. This means that the conversation will remain muted until you read the conversation fully, up until the latest message – and then, it will become a regular, non-muted conversation again.

Mute until read

The idea for this new option came from our investor Jaan Tallinn. He said he either mutes conversations for “forever” or “until I have time to read this”. And for the latter use case, we added the option to “mute until read”. So you don’t have to think about exactly how long you want to mute a conversation for, but instead it will just remain muted until you take time to open and read it.

The “Mute until read” option is already available on the desktop versions (web browser, macOS, Windows and Linux native apps), and will also become available on mobile apps soon.

If you’d find out more about the Mute feature in Fleep, take a look at “How can I mute conversations?” in our Help Center and Automute on our blog.

We hope you like the new way to mute conversations in Fleep! As always, feedback and requests are welcome via support@fleep.io . Let’s also stay in touch through our social media channels. We’re on Twitter, Facebook, LinkedIn and Instagram.

Voice and video calling in Fleep with appear.in

video calling in Fleep

Today, we’re launching voice and video calling in Fleep with our brand new appear.in integration!

While Fleep is great for text-based communication as your project messenger or for your team chat, sometimes you just need to talk face-to-face. That’s where the appear.in integration comes in. Use it to talk face-to-face (or voice-to-voice, if that’s your thing) to whoever you’re working with in Fleep.

How video calling in Fleep works

It couldn’t be easier to use appear.in for voice and video calling in Fleep. Simply type and send “/call” or choose Start a video call from the message box actions menu on the desktop version of Fleep.

start a video call

This will create the call and launch it in a browser window for you. A system message is posted into the conversation where you start the call, saying that you have started a video call.

Everyone who wants to join can just click on the JOIN link at the end of the system message – and the call will be launched for them.

Fleep video call

Note that currently video calls can only be started from the desktop version of Fleep (Mac, Windows apps and web browser). However, anyone using the Fleep mobile apps can easily join the call by clicking on the JOIN link.

Why we love appear.in for video calling in Fleep

In short, appear.in is a simple product that just works! The longer version, if you’d like to read…

  • You can have group video conversations with up to 8 people at once.
  • No registration or download necessary. Simply join the call in your web browser. At most, you may have to allow popups for Fleep in your web browser, and then allow appear.in to use your camera and mic. That’s it.
  • Easy to use screensharing.
  • Join the call from any device. (App required on iOS. Get it here.)
  • Excellent video quality. Enough said!
  • Fun auto-generated URLs. https://appear.in/dynamic-shrimp. https://appear.in/delirious-chicken. We approve.
  • Stickers! A little fun never hurt nobody. Also, they’re practical. You can use them to show approval without unmuting yourself, for example.
appear.in

Find out more about appear.in on their website or browse their FAQ.

That covers it! Feel free to send us your feedback by Fleeping us at support@fleep.io or on social media – TwitterFacebookLinkedIn and Instagram.

Introducing the Trello integration in Fleep

Trello Fleep integration

You asked for it, and we listened: the Trello integration is here! You can use it to see updates to Trello cards and lists in Fleep. The updates are sent through as notifications to your Fleep conversations.

For the uninitiated – Trello is a collaboration tool that is great for project management. Since Fleep is perfect for project communication, the integration with Trello helps everyone who needs a more advanced task management system than our own Fleep Tasks.

How it works

The Trello integration sends updates from any one board to the Fleep conversation where you set it up. The updates include any changes to the lists and cards on your board, and are sent as notifications to Fleep. You can configure one Trello board per integration, and you can use a different Trello account in different Fleep conversations, if you wish.

The Trello integration in Fleep will send notifications for the following events:

  • Board – updates to the name, background, settings; board closed or re-opened; members added or removed; power-ups enabled or disabled; added to or removed from organization
  • Label – created, updated, deleted
  • List – created, renamed, moved, archived or unarchived
  • Card – created, renamed, description changed, moved, deleted, due date set or removed, marked completed or uncompleted, archived or unarchived, card cover added or removed, copied, comment added/edited/copied/removed, attachment added or removed, members added or removed, labels added or removed, vote added or removed
  • Checklist – create, remove, items added/renamed/removed, items marked as completed or uncompleted, checklist item converted into a card

Getting started with the Trello integration

It could not be easier to set up the Trello integration. First, choose a conversation (or create a new one) that will have the feed of Trello updates flowing in. Find Integrations in the Conversation Settings, and click on “Add” below the Trello integration:

trello-1

A popup will appear – here, choose Connect with Trello to proceed:

Trello integrationNext, you will need to let Fleep use your Trello account (if you’re not logged in to your Trello account, you will be prompted to do that first). Click on “Allow” to continue:

Fleep TrelloNow, you can choose which Trello board you wish to receive notifications from. Then click “Create”:

Trello FleepAnd you’re done! You and all other members of the conversation will now be able to see the updates in the conversation:

Fleep TrelloDo you have any feedback or questions for us? Let us know at support@fleep.io. Let’s also stay in touch through social media – TwitterFacebookLinkedIn and Instagram.