6 Ways To Make Your Team Communication Faster

Every manager knows team communication is a very important component of effective production. It is one of those components that can determine whether a given project is a success or failure. Each project, however, has its own set of skills and tools to aid in completion. This is why you will need some of the best project communication tools and online paraphrasing tools below.

team communication

#Project Communication Tools 01 – Fleep

Fleep is a project communication tool with an increasing popularity. With it you can easily start a conversation with members from within and outside your team. It is also easy to add members to your conversation by simply using their email addresses. Before they become members, they will get messages via the same. With Fleep you can also create easy to follow notification feeds.

This way you’ll have all important stuff in your conversations stocked at one place. This project communication tool also lets you know when last a member of the team was active, from the last seen info in its profile. It also lets you know if another member of the team has seen the message. Even though it is text based, it is integrated with other tools to allow team members video-chat.

#Online Paraphrasing Tools 02 – Online Paraphrase

If you’re pressed for time and are looking for a way to rewrite a large document, this is one of the best online paraphrasing tools you’ll need. It is designed to paraphrase both short and large texts including single words, sentences, essays, articles, social media posts, website content, and term papers as well as business documents. You need to be pleased with the piece you want to rewrite.

The online paraphrasing tool has a space you can use to paste or type the content to be rewritten and another space you can use to view the rewrite. It’s friendly. No sign-in or sign-up is needed. You also do not need to feed in any of your personal information to use it. It doesn’t even require the user to rewrite any difficult to read captcha text. It, however, leaves upper casing in the words.

#Project Communication Tools 03 – Google Drive

For small companies with remotely held projects, teams can use this project communication tool to share, edit, cooperate, and publish text based documents. The freely available tool also allows members of project teams or employees to create relevant blog posts (word form), spreadsheets, and word/graphic presentations. The tool is a blessing to small startups with global stakeholders.

#Project Communication Tools 04 – XaitPorter

If you want a faster, high-quality document creating tool, XiatPorter is for you. You can create documents that are secure which is a big plus for any company. This cloud-based Software-as-a-Service (SaaS) tool is the key solution for installing on customer hardware.

Contracts and proposals are automatically generated. It truly is a time saver and easily used as a communication tool. This database driven document and collaboration tool will help your team communicate in a more effective way. You will be able to send out attractive and professional proposals to your customers. It stores responses to tenders and keeps attachments per section separately. This is a huge plus when your team wants to refer back to a proposal.

#Project Communication Tools 05 – HootSuite

HootSuite will enhance the way you manage your various social media accounts. HootSuite is able to schedule your future publishing and connect to over 35 social media platforms. Seeing as social media has practically taken over our lives, this tool will allow you and your team to communicate with your customers consistently.

HootSuite will analyze your profiles and you will be able to see how the public responds. This will allow you and your team to brainstorm if things are not going as planned. The security side of this tool is incredible and will protect your information. With over 9 million users, you know this is a popular tool. Proven to be the top app for Android where it comes to managing your social media accounts.

#Project Communication Tools 06 – Invision

While some projects require sharing of documents, others demand face-to-face communication, which is abetted by several project communication tools including Skype and Google Hangout. Other forms of project communication, however, require sharing of graphic presentations, and this is where Invision comes in. It is a new grade prototyping tool that allows people to upload designs.

With this project communication tool, you can manage your projects from a single dashboard. Invision also allows team members to create new actions like click buttons and seamlessly get feedback from clients and associates right from within it. With Invision you can see through the dashboard the status of the project at a given time as well as review comments for action.

You can as well integrate Invision with other channels and project communication tools to allow a seamless design creation and sharing environment. Other communication tools with the ability to enhance communication within a team include Google Hangouts, HipChat, and Murral among others.

project communication tools

As for paraphrase machine online tools, other than Online Paraphrase, you can use Info.ComSpin Bot, Go-Paraphrase, Article Writer, You Paraphrase, CS Generator and Text Compactor.

Jane-Birkin-web
This is a guest blog post by Jane Birkin. Jane is a brand manager and writer at Online Paraphrase.

Fleep is a messenger for your teams and projects.

Fleep OneDrive integration

The Fleep OneDrive integration lets you post files from Microsoft OneDrive without leaving the Fleep interface. The setup is super easy as the integration is built right into Fleep.

To add files to a Fleep conversation from Microsoft OneDrive, just follow these steps:

  1. Click on the + button in the message box area and click on Choose from OneDrive:
    Fleep OneDrive
  2. If you’re using the Fleep OneDrive integration for the first time, a popup will appear, prompting you to choose or sign in to your Microsoft account:
    Fleep OneDrive integration
  3. Once you’ve signed in, a popup will appear requesting permission to let Fleep access files from your OneDrive (if it does not, make sure you have enabled pop-ups for https://fleep.io in your web browser). Click on Yes to proceed:
    Fleep OneDrive integration
  4. After giving Fleep access, you will see the insides of your OneDrive. Select the file you wish to share in the Fleep conversation, hit Open to load it and then send it in Fleep when ready:
    Fleep OneDrive
    And you’re done!

The files you select from OneDrive will also be added to the File Drawer of that Fleep conversation.

P.S. Please note that the Fleep OneDrive integration supports only files up to 1GB in size, and is only available in the desktop version of Fleep (web browser, Fleep Windows App 2.0.81 or later and Fleep Mac App 2.5 or later).

12 cool Fleep features you might not know about

Even if you use Fleep daily for team chat, project communication, for managing your emails, or all of the above, you probably don’t use all of its functionality. Which is fine – as long as it gets the job done, right?

Well, if you’re using Fleep a lot, you might as well try to make the most of it. Without further ado, here are 12 handy lesser-known and hidden features in Fleep to elevate your experience…

1. Set a conversation avatar with an emoji

One of my personal favorites, this little trick is a great way to customize any conversation. Just copy and paste an emoji to the beginning of the conversation’s topic, and it becomes the conversation’s avatar in your conversation list:

team chat

2. Use quick commands

Chat commands are a great way to quickly do actions that would otherwise require several clicks. For example, you can quickly create a task with /task, a pinned message with /pin, add someone with /add and so on. You can find the full list of quick commands here or just type a slash in the message box, and a popup menu with the commands will appear!

project communication

3. Use a hidden quick command to make it snow

This is a fun and completely impractical command — /snow. Just type and send it in the desktop version of Fleep, and it will start snowing in Fleep! (Click anywhere in the interface to make it stop.)

Now, we just need to make it work for the outdoors as well…

4. Change the gif that /giphy posts

We’ve received some feedback that the gifs the /giphy command posts are sometimes NSFW. So yes, we do recommend using it with caution… And remember you can always delete the gif that was posted. Even more, you can actually change the gif!

Pay attention now, as this is a true power feature. Here’s how you do it:

1. Post a gif with /giphy

giphy

2. Realize the gif that was posted is not safe for work/ funny/ relevant

giphy

Happens to everyone…

3. Click in the message box and hit the Up arrow on your keyboard to activate message edit for the /giphy message

edit giphy 1

4. Hover over the attached file and click on the Remove button that appears, to remove the gif

edit giphy 2

5. Hit ‘Save’ and the gif will be automagically replaced with a new one!

giphy_2

Well… There’s never any guarantee the new one will be more relevant to your conversation.

Read more about the Giphy integration in this blog post.

5. Choose to use Fleep emoticons

If you’re anything like the creator of emoticons and think the yellow-faced emoji are ugly, you might want to try out using Fleep emoticons. All you need to do is open your account Preferences and configure the setting for Fleep emoticons. Now, you’ll be able to see and use the minimalist blue Fleep emoticons!

Fleep emoticons

Read more about the Fleep emoticons in this blog post.

6. Get a daily weather forecast in a Fleep conversation

There’s a super simple IFTTT applet for this — you can either send today’s weather forecast to Fleep or send tomorrow’s forecast to Fleep. I use it to receive the weather forecast in a dedicated chat every day at 7am.

10 cool Fleep team chat features you might not know about

Just remember to change your location in the Weather applet on IFTTT if you’re traveling!

Read more in the Fleep-IFTTT integration blog post.

7. Set yourself  a reminder

This is another handy thing you can do with the IFTTT integration — set a reminder that recurs on certain days at a certain time of the day. In our team, for example, we have configured one to remind everyone when our weekly meeting is about to start:

IFTTT integration

8. Talk to yourself

Yes, you can have a conversation with yourself in Fleep. Use it for personal notes, as a personal tasklist, to save links or files, or for anything else you wish!  After all, only you will be able to see it.

To create a monologue, just start a new conversation and do not add anyone else to the conversation. The conversation will be named “Monologue with myself”, but you can rename it to be anything.

monologue

9. Organize your conversations however you wish

You can use conversation labels to organize your conversations. Want to group all 1:1 conversations together? Yes, you can.

organize your conversations

Wish to see all of your team’s conversations grouped together? Sure, just enable the team’s label.

team_label

Would prefer to see emails grouped separately from Fleep-Fleep conversations? No problemo.

Fleep conversations

Want to see them grouped in a different order? Reorder them.

Fleep

… you get the point.

Read more about conversation labels in this blog post: Manage your Fleep conversations with labels.

10. Edit your messages

You may already know this one. But just in case you don’t, it’s really, really useful. Hitting the Up key (when the message box is active) will automatically let you edit your last message — or you can choose Edit from the message actions menu. So, you made a typo? No problem. Edit away! You can also delete messages from the message actions — in case, say, you accidentally typed and sent message meant for another conversation.

11. Format your messages

Like the previous one, this may not be news for you. Here’s a few ways in which you can format your messages: putting *asterisks* around something will make it bold. Putting _underscores_ around it make it italic.

text_formatting

See all Fleep text formatting options here.

12. Create and manage email lists

This may not be cool as other features highlighted in this post, but it is definitely a power feature. You create and manage electronic mailing lists that any participant can also post (email) messages to. All you need to do is create a conversation, add the email addresses (and Fleep users), and make sure the Email list behavior has been enabled in the conversation settings. And voilà, you can send emails to the list!

email list behavior fleep

The email lists have been put to good use in Fleep for different communities — e.g. Startup Estonia Community has a conversation with 173 people in Fleep that works as an email list for all email members. It’s almost like a community notice board that everyone can post to!

Read more here: Introducing email list behavior in Fleep!

 

Know any other cool Fleep tricks? Share yours here before Dec 12 to be in the running for a very special prize!

Fleep is a messenger for your teams and projects.

Changes to conversation creation logic

One of the best parts of Fleep is just how flexible its functionality is. You can create as many conversations as you’d like, you can organize your conversations, customize your conversation list, and so much more

conversation creation logic

In the context of all this flexibility, it’s our job here at Fleep to try to make sure that the functionality is also easy to use and that the right options are offered to you at the right time. This is why we’ve changed a fundamental part of our conversation creation logic in Fleep.

In short the changes we have made, along with their nicknames, are:

  • Fork – adding members to a topicless 1:1 conversation now creates a new group conversation.
  • Merge - creating a 1:1 conversation now defaults to an existing conversation – if there is one – to prevent unnecessary duplicate conversations.

What the fork?

Previously, adding someone to a topicless 1:1 conversation would just turn it into a group conversation. Now, it creates a new group conversation instead, leaving the original 1:1 conversation as is, a one-on-one conversation.

conversation creation logic

This change makes sense because 1:1 conversations without a topic usually are the default one-on-one conversations between the two people, with their message history and all. Forking (or spawning, if you prefer) a new conversation necessary, since it is a group conversation you’re creating – and it’s not a 1:1 any more!

Pro tip: if your intent is to turn the 1:1 conversation into a group conversation – with the message history, files and all – just set a topic for the conversation first! Adding people to a 1:1 conversation with a topic will not create a new conversation.

Merge it!

Previously, you could easily create multiple 1:1 conversations with the same person, through the ‘Create new conversation’ flow. This created a lot of confusion – people switched between the different 1:1′s, message history and files were dispersed etc.

conversation creation logic

Now, creating a new 1:1 conversation will default to an existing 1:1 conversation, if there is one. After all, it is the same one person you want to converse with!

Pro tip: You can still create several conversations with the same person, if you wish – just use the Clone conversation action. We’d recommend adding a topic to those duplicates though – then it’s clear why you’ve created a new 1:1 conversation. 

We hope you enjoy the new logic! Should you have any questions or feedback, don’t hesitate to contact us at support@fleep.io. Let’s also stay in touch through our social media channels. We’re on TwitterFacebookLinkedIn and Instagram.