Fleep User Story: Fututec

Fleep User Stories is a series of blogposts that highlights the cool people, teams and companies that use Fleep in their daily business.

Meet Fututec – an innovative company developing a cloud-based information system for managing real estate. Their goal is to make the management of real estate in big business centres significantly more effective. Founded in 2010, Fututec has more than 200 business clients already – and is planning to further expand its horizons very soon. Olari Miiter, chairman of Fututec, shares more about their company, the system they have built and about how they use Fleep…

communication toolsTeam Fututec – from left: Ragmar Saksing (Co-founder, Head of Development), Veiko Vostrjakov (Partner, Sales and Contracts), Olari Miiter (Co-founder, Marketing and Managing director)

Tell us more about Fututec and the information system you have built.

The Fututec information system streamlines the communication process between business centres and their tenants. It is meant for managing different types of real estate – shopping centres, warehouse space, logistics centres, automatic gas stations, school buildings, kindergartens, office buildings, port buildings, sports centres, etc. It helps the owners and tenants share information in a better, more effective way.

Usually, the business centres or property managers receive information regarding their property – like numbers of visitors and turnover – via email or in the form of Excel sheets. With Fututec, these are put directly into the centre’s information system. This speeds up the process, and makes it more convenient for everyone involved. Additionally, it is super easy to analyze the reported data in Fututec, which improves the planning and execution of campaigns, for example.

How did you find out about Fleep?

We were sitting in our meeting room in Tehnopol and noticed the Fleep logo across the hallway. It sparked our interest and we immediately looked it up. It looked like an interesting tool so we decided to give it a go – we’ve been using it ever since!

What are you using Fleep for and how?

We used to have our communication spread out between different business communication tools: Skype, Gmail, Trello etc. Today, all of our team communication happens in Fleep.

As we have a few different ongoing topics with our team (e.g. sales, marketing, development, contracts, random chat), it is easy to have them as respective conversations in Fleep. And these different conversations have different combinations of team members involved. Also, some emails that have to do with one or the other topic run nicely into the Fleep conversations.

There are also some conversations that only include the founders of the company. Additionally, we have conversations with our clients and some dedicated conversations by client type, by region. So, for example, there may be a conversation for everything regarding shopping centres in a certain part of a country. We have also found that our partners are using Fleep more and more for all of their communication!

What do you like about Fleep?

I like how Fleep has remained simple and easy to use. It’s so comfortable to use on your phone, tablet or on your computer.

From the functionality, my favorite feature is the possibility to add new members to a conversation members very easily. In email conversations, you’d usually have to email a new member separately, selecting and forwarding relevant pieces of information from your inbox.

In Fleep, it’s way simpler. For example, our company’s founders had discussed a few things related to sales for some time before there was a need to add the salesperson to the conversation. When they did, the salesperson was able to see everything that had been discussed!

What are your Fleep tips?

I would recommend everyone to make use of the Conversation link and Conversation email features. These make it so easy to create new conversations and share them with whomever necessary. For example, you can turn on Sharing in the conversation settings and just send the Conversation link to the relevant people – they can then join the conversation by just clicking on the link.

Who would you recommend Fleep to?  

We would recommend Fleep to everyone who’s tired of digging through emails for pieces of information. Fleep is easy to use and gives a great overview of things.

Thanks for sharing your Fleep User story, Fututec! You can find all featured user stories under the Fleep User Stories category. Make sure you also follow Fleep on Twitter (#fleepstories) and Facebook to keep an eye on our news and updates!