Features

Fleep: Integrations improvements

fleep_illustration_10Fleep is a great team communication tool and alternative to email, but it’s even more powerful when it speaks to the other tools you use in your everyday work. This is why we have made sure there are many Fleep integrations with the tools and services our users work with on a daily basis.

Recently, we added quite a few new Fleep integrations and also improved existing ones to make your experience even better. So, without further ado, we are excited to announce…

Fleep integrationsDropbox!

The fresh-out-of-the-oven Dropbox integration lets you choose files from your Dropbox and post them into Fleep conversations. It does not require any setup and is super easy to use. Curious to see how it works?

Take a look at the Dropbox integration info page for an overview.

Sameroom

The integration with Sameroom is pretty magical. If you’d like to use Fleep as your universal communication tool, you can use Sameroom to set that up. Within minutes, you can use Sameroom to bridge your Fleep conversation to a conversation on Skype, to HipChat and others.

Read more in this blog post or take a look at the setup process on the Sameroom integration info page.

Bitbucket Server

We built the integration with Bitbucket (in the cloud) a while back, and now we also have a customized webhook for Bitbucket Server. This is so you can receive updates about the changes in your Bitbucket repository into a Fleep conversation.

You can have a look at the Bitbucket Server integration info page for an overview of how it works and how to set it up.

Zapier

fleep zapier integration

We love the Fleep and Zapier integration because it connects Fleep to literally hundreds of other tools out there. You can set up Zapier to send messages from other services to Fleep conversations – and it’s really easy to set up.

Read more about why we love the Fleep and Zapier integration in this blog post or take a look at our Zapier info page for more info on the setup.

JIRA updates

The Fleep-JIRA integration is a popular one among our users – and recently it got even better. It now supports a bunch of new events: configuration related events, sprint events, board events, worklog events and workflow transition events.

Check out the Fleep-JIRA integration info page for more info.

fleep_illustration_03

What’s next?

We have a few more integrations brewing for you, the most exciting of which is probably the upcoming Google Drive integration that will work in a similar way as the Dropbox one currently does. Let us know if you have any requests or feedback for us! As always, you can reach out to us at support@fleep.io. Happy Fleeping!

Why we <3 integrating Fleep and Zapier

fleep zapier integration

Fleep is a powerful alternative to email, but nowadays most people use several tools in their everyday work, in addition to the the team communication tools. This is why we have built integrations with tools like JIRA, GitHub, Bitbucket and many more. One of the most powerful of such bridges that we have is the Fleep and Zapier integration.

What makes the integration so great is that Zapier gives you the power to integrate Fleep with hundreds of other apps. This means that you can set up “zaps” to post messages from other services like Asana, ProjectManager.com, Twitter and others into Fleep conversations.

With Zapier and Fleep you can easily:

* Send new Asana tasks to a Fleep conversation
* Send new Trello activity to a Fleep conversation
* Send new Redmine issues to a Fleep conversation
* Send HelloSign requests to a Fleep conversation
* And a whole lot more

These integrations with Zapier are especially useful to notify you of any activity, tasks or updates directly in Fleep, instead of having to constantly check the different tools.

What does it look like?

For example, our social media team keeps an eye on all #Fleep tweets with Zapier. Every time someone tweets with #Fleep, the tweet is posted to a designated conversation in Fleep, along with a link to the tweet, like this:

Screen Shot 2015-11-23 at 12.34.22 PM

We especially love how you can customize the Zapier messages – you can choose how much detail the zapped message includes and what it says. So why not include a little pat on your back to keep you going? For example, a Toggl time entry message can be customized to say something like this:

toggl fleep zapier

The best part of integrating Fleep and Zapier?

It’s so easy to set up! Take a look at our Zapier integration set up steps to get started and our page in the Zapier zapbook for more information.

How do you use the Fleep and Zapier integration? Let us know with #Fleep ;)

Using Fleep as your universal communication tool

fleep sameroomSince the beginning of Fleep, we’ve had people ask us if we are the universal communication tool that will bring together their Skype, Facebook messenger, WhatsApp, Jabber, Slack, Hipchat… Time and time again, we’ve had to break people’s hopes and dreams and tell them “No, Fleep is a messenger for all your teams and projects – but Fleep does not build bridges with walled-garden chat services like Skype or Slack.”

Now, the conversation no longer ends there. Enter Sameroom.io. Fleep was lucky to be one of the first tools out there to integrate with Sameroom – not just because they’re answering a question that people have been asking us since forever, but because we like ambitious people like the Sameroom team that are taking on what seems impossible: “Hundreds of closed-island chat tools out there? No problem, let’s make them talk to each other.”

Wait, but how?

So let’s say you’re working with clients who do not want to move their communications from Skype to Fleep. Or maybe the design firm you’re cooperating with is dead set on using Slack. But you just loooove Fleep (we love you too!). Within minutes, you can use Sameroom to bridge your Fleep conversation to a conversation on Skype, to a Slack channel and others.

fleep sameroomWith any of these scenarios, the biggest benefit is that each participant or team gets to use the single team communication tool of their choice, keeping a record of all communication data while controlling and allowing access to the conversation as they see fit.

In this way, Fleep becomes your mission control center for two-way, real-time messaging across any major chat systems, letting you work faster without losing important information. If that’s not powerful, we don’t know what is.

Sounds too good to be true?

We love Sameroom, but love don’t pay the bills. You can try Sameroom out for free, but it is a paid service.

Give it a try! According to our statistics, the Sameroom integration is the most actively used integration among Fleep users – and we do trust our users’ choices.

We’ve come a long way in replacing email in business communication, especially as a chat for teams.  Here’s to minimizing external email, too!

Chat for teams

Pinboard improvements

In Fleep, Pinboard is kind of like a digital whiteboard that is shared with all members of the conversation. All members can pin messages, unpin, edit and delete existing pins – just like the whiteboard in a meeting, everyone can step to the whiteboard and write on it, erase messages etc.

The Pinboard in Fleep conversations can be used for many purposes – to pin important information, leave notes, create checklists, bookmark important dates, links or files, and so on. By default, all pinned messages will appear on the pinboard in chronological order, but with the recent feature of pinboard sorting, you now can also reorder the pins!

As with Tasks, you can just grab the pinned messages and reorder them on the pinboard. Like this:

reorder pins

What’s next? We’re working on the possibility to add sections to pins, just like you can with your Tasks. For now, go ahead and try out pinboard sorting – create some pins in your Fleep conversations and reorder them!

If you have any further questions or ideas for new feature requests, don’t hesitate to ping us via Fleep Support or via our social channels (TwitterFacebook).

Help Center: Fleep Pinboards FAQ

Fleep Tasks help you get stuff done!

There’s no doubt to-do lists can help you get stuff done more effectively, stay on top of your workload and make you feel accomplished. If you use Fleep, you don’t need an external app for your to-do’s – the Tasks feature in Fleep enables you to formulate to-do lists in Fleep conversations!

Fleep tasks

The benefits of having your tasks within Fleep conversations are pretty much endless. First of all, it keeps you on track for a certain project, giving you an overview of what you need to get done and a sense of accomplishment for all the tasks you have ticked off as ‘done’. Additionally, the Fleep Tasks feature holds your team responsible. In group conversations, you can see everyone’s tasks and what they have accomplished. In this way, your whole team is on the same page!

How to create a task in Fleep?

There are two ways in which you can create tasks in Fleep. The first is by starting the message with “/task” and following that with the content of the task:
“/task <message>”.

Fleep tasks

The second way to create a task is to post a message and then convert it into a task - just right-click on a message and select “Create task” from the drop-down menu.

free team chat

In the iPhone and Android apps, the option to convert a message into a task appears when you long-press on the message:

Fleep tasks

Where can I see all the tasks?

By default every conversation in Fleep has a taskboard, which you can find under the task icon on the right-hand side toolbar. Whenever you create a new task in a conversation, it will appear in the message flow, but it will also be added to your taskboard, where all the members of the conversation can see it. In the mobile app, you can find the taskboard under the menu button in the conversation.

Fleep tasks

You can also keep an eye on some details regarding tasks – who has created them, when, and who they have been assigned to. You can see this information in the message flow and when you click on a task on the taskboard to expand it.

What can I do with the tasks?

The tasks in Fleep have quite a few features. You can edit, assign, check off, untask, delete tasks and much more! All of these features can be found in the task action menu – this will appear on the taskboard when you right-click on the task, or click on the tiny blue down arrow that you can see when you hover you mouse over the task. In mobile apps, the menu appears with a long tap.

  • task actionsEdit - you can edit all tasks you can see in conversations, whether it’s correcting a typo, changing the wording, adding some more detail or anything else.
  • Quote – copies the task message into the message box, with the context of who created it and when. Great for making comments about tasks!
  • Copy message – copies the content of the task message.
  • Assign - you can assign any task to yourself or to someone else in the conversation. This feature helps everyone understand who’s responsible for executing the task.
  • Show in conversation – this action will take you to the place in the conversation where the task was created. It will help you in case you want to remember the context for the task.
  • Archive - this option will archive the task, so it’s out of your way. You can see all of the archived tasks at the bottom of the taskboard.
  • Add section – helps organize the taskboard (see more about organizing the taskboard below)
  • Untask - when you’ve created a task by accident or if it’s something no longer needs to get done, you can just untask it. The task in the message flow in the conversation will just be converted into a regular message.
  • Delete - sometimes, you just need to delete a task. After confirming the delete action, the task message in the conversation message flow will be deleted as well. (P.S. Delete is not available in the mobile apps.)
  • Check off as “done” - ahhh, the pleasure of ticking things off of a to-do list. Whenever you have completed a task, you can just tick it off by clicking on the blye checkbox. Everyone in the conversation will be able to see that it is done.

How to organize the taskboard?

  • Reorder - you can move the tasks around on the taskboard by dragging and dropping them in the preferred order. You can choose to order them by the assignee, by importance or urgency or whatever else works for you!
  • Create sections - in the desktop apps and web browser version of Fleep, you can create sections for the taskboard and move them around freely. At Fleep, our teams often use 2 sections, “Current sprint” and “Backlog”, as we use the Scrum methodology for organizing our work. But you could also create sections such as “Done”, “Work in progress”, “Not started” for your team conversations, or create personal to-do lists and organize them with sections such as “Home”, “Work”, ‘Personal’. The options are pretty much endless!

A few more tips:

  • The “/taskto @” command – when creating a task with the slash command, you can try using “/taskto” followed by @mentioning a member of the conversation. In this way, the task will automatically be assigned to the person mentioned. For example.: “/taskto @juliepfeiffer Get designs from Joey” will create the task “Get designs from Joey”, which is already assigned to Julie.
  • The /bug command – this is a favorite of all software development teams. Using the /bug command instead of /task will create the task with a bug emoticon.

Here’s a a quick video guide of the Fleep Tasks functionality:

What’s next?

Our next step is to develop a “My Taskboard” feature that will allow you to see all tasks assigned to you, from across all conversations, in one place! We have it filed under the “Work in Progress” section for our developers ;)

Your next step would be to go ahead and assign some tasks to yourself in Fleep! Or to your colleagues. If you have any further questions or ideas for new feature requests, don’t hesitate to ping us via Fleep Support (support@fleep.io) or on our social media channels (TwitterFacebook).

P.S. Fleep Tasks do not compete with tools like JIRA or Asana that are dedicated to workflow and task management. In fact, Fleep Tasks are a rather lightweight solution to track commitments right there in the conversation where they have been agreed upon. If you need a more in-depth workflow, tracking, deadlines and reporting then you may want to look into dedicated tools. The great thing is that Fleep plays nice with tools like JIRA or Asana – they actually go together really well through integrations. (For example, Teleport uses both Asana and Fleep, while Bigbank uses JIRA and Fleep simultaneously!)