What Fleep shipped in 2015

Fleep 2015Another year is coming to an end – and as we fare well to 2015, it’s time to review what we built this year.

At Fleep, we ship a lot – with two releases every week, we’re always updating and improving your experience of Fleep. Needless to say, we shipped A LOT in 2015.

Here, we’d like to give you an overview of Fleep in 2015, and highlight the bigger deliveries. Just follow the links if you’d like to read more about any specific feature or launch!

More or less chronologically, here’s an overview of Fleep year 2015 product releases:

  • Fleep ID – this was a big one. Fleep ID is your identity in Fleep, and it is email-compatible. It’s the username that others can use to find you in Fleep – and the email-compatibility means you can receive emails to your Fleep ID. Many users are happily using their Fleep ID’s as their primary email address, while others are still waiting for the opportunity to send out emails with their existing email address… (More on that towards the end of this blog post.)
What’s next?

In early 2016, you will be able to connect your Gmail or Google Apps email to Fleep. This will allow you to send and receive email messages in Fleep while maintaining your existing email address. Yeah, that’s the same feature that Business Insider is excited about.

fleep_illustration_01But that’s not all. Linking Gmail and Google Apps to Fleep is the first step – links to other email services will be added gradually.

Other things in our pipeline include the forward message action, Google Drive integration, support for multiple accounts and more… Stay tuned.


What about our team? 

In 2015 the Fleep Team grew a bit and we’re officially going as strong as ever.

Fleep Team

We welcomed a few colorful characters to the team, who don’t just get stuff done, but also enjoy themselves along the ride.

This year, we had quite a lot of fun with our team, too – at our quarterly retreats, at WebSummitSlushRefresh as well as… in the office and outside the office :).

What about the users?

We wouldn’t be doing any of this without our users.

We love our users. It’s incredible how many of you are dedicated to giving us feedback, how many of you love sporting Fleep shirts and hoodies, and how your reviews have made Fleep the messeaging app with the highest average rating on Google Play.

fleep_illustration_10We also love how our user base keeps growing. In 2015, we continued sharing Fleep User Stories and also did a few of those in video format (Bigbank and Team Naw). Get in touch with Fleep Support if you’d like to share your Fleep User Story on our blog!

From all of the 16 Fleep team members, we’d like to say THANKS for a great year everyone!
We look forward to a fleepin’ awesome 2016 with you.

Customizing Fleep

customizing fleepWhether you use Fleep as an alternative to email or as a team communication tool, it is nice to be able to make it your own. Recently, we added a few new ways for you to start customizing Fleep to your liking.

Firstly, you can now modify the left pane in the desktop user interface (web browser, Mac and Windows app). Secondly, you can now play around with labels a little more than before.

Conversation avatars

Making the conversation avatars visible by default was one of the bigger changes to the look of the left pane that was launched with Fleep 2.0. For one-on-one conversations, the conversation icon avatar is the avatar picture of the person you are having the conversation with (unless you’ve changed the Topic for that conversation). For group conversations and any conversation with a Topic that a user has typed, the conversation avatar will be automatically generated form the initials of the name of the Topic.

Now, however, you can decide whether or not you want to see conversation avatars on the left pane in the user interface. If you choose to keep them, you can set an emoji as the conversation avatar.

alternative to email

Left pane with avatars vs left pane without avatars

As you can see, the left pane is more compact without avatars – more conversations can be seen in the same space.  To make the conversation avatars disappear from the left pane, all you need to do is open your Account preferences and untick the “Show avatars in left pane” option. Try it out! You can always make them reappear with the same setting.

Do you prefer to keep the avatars, but don’t like the look of the automatically generated placeholder avatars? No problem, you can change the avatar of every conversation with an emoji! Changing the avatar of a conversation is simple – just edit the conversation topic to start with an emoji, and the emoji will become the avatar of the conversation. In the example above, the Topic of the Project Aurora conversation starts with an emoji, so the emoji becomes the conversation avatar.


Labels are a great way to customize Fleep. With the recent update to labels, you now have a few more options for managing your labels.

To manage your labels, just click on your profile in the bottom left corner of the interface and choose Manage labels. Here you can delete existing labels and also choose which labels you want shown on the left pane aka the conversation list.

manage labels

As before, you can add and create labels in the conversation, through the conversation actions menu on the left pane or in the Manage labels view. (read more about labels in this blog post).

Pssst… In case you didn’t know, you can also rearrange labels by dragging and dropping them! Like this:


What’s next? We have plans for some further improvements to label management and to customizing the left pane. Stay tuned! Should you have any questions or feedback about customizing Fleep, do not hesitate to reach out to us via Fleep Support or through our social channels (TwitterFacebook).

Introducing Automute

fleep_illustration_06One of the reasons why email tends to be a drain on your productivity is that anyone can attempt to reach you via email. Whoever has been able to find out your email address can try to get your attention. Sometimes, they’re worth your attention – other times, not so much.

This is why we have built the Automute feature - the option to have Fleep automatically mute all incoming emails that are sent from a new email address (that is, an email address that is not among your Fleep contacts).

If Automute is enabled, all of the automatically muted incoming email conversations will be visible under the Muted label. You will not receive any notifications about them, but the conversations will remain unread until you can read them at your own convenience.

When enabled, what does Automute do?

The goal of Automute is to make sure conversations created by “strangers” (i.e. people who are not in your contact list) do not get your attention unless you want to give them your attention.

More specifically, if the incoming email message was sent by someone who is not in your contacts, the newly created conversation is automatically muted.

Note that the “stranger(s)” in the new conversation will be added to your contacts only if you reply into that new conversation or when someone among your contacts adds you to a conversation with the “stranger(s)”.

How to make the most out of Automute in Fleep?

Fleep automute

  • First of all you’ll have to configure it in the Account preferences, as it is turned off by default.
  • Screen Shot 2015-12-15 at 3.26.43 PMSecondly, you may want to drag the Muted label above Recent on the left pane and collapse it. This is a trick we learned from our CEO – in this way, you will not forget to take a look at the muted conversations every now and then. The unread label for the Muted label is intentionally subtle so you wouldn’t feel any guilt for the number there.
  • Third, try to review the conversations under the Muted label 1-2 times a day at the most. There may be a few useful email conversations in there, but it is more likely that the conversations in there are newsletters you did not know you signed up for, sales pitches you did not ask for and other email messages that do not require your urgent response.
  • Fourth, sit back and get work done. No more unnecessary, low-priority distractions via email.
What changes once you start using Automute in Fleep?

I’ll be honest, I was skeptical about the Automute feature when we first discussed the concept. The more email messages I received in Fleep, however, the more I felt the need to enable Automute.

fleep_illustration_13Since trying it out, I have not looked back – Automute has helped me regain my focus during the workday, as I no longer get distracted by incoming emails from people outside of my network. I am now in control of the priority of my conversations.

How will Automute help you prioritize your communications?

Automute has helped in building the hierarchy where messages from people who are not my contacts are the lowest priority, along with email newsletters and other conversations that I read at my own convenience. This does not mean that I ignore them – I do still read them and respond to them. With Automute, howeverm I no longer get distracted by those communications throughout the day. I get to choose when they get my attention!

Like our CEO Henn said, “Automute is a lifesaver. I would not have been able to replace email with Fleep without Automute – it keeps my Recents clean, as all promotional emails and cold emails are filtered out and kept under the Muted label. They do not get my immediate attention – as it should be!”

What if something important gets muted with Automute?

fleep_illustration_02It is very likely that sooner or later, something important to you will get muted with Automute. But if you follow the good practice of taking a look at the conversations under the Muted label once or twice a day, you’ll be able to react to that important message within a good timeframe, and unmute the conversation if you wish.

After all – emails, chat for teams or any other written means of communication are usually not used for urgent matters.

Here’s a quick video guide to the Mute and Automute features in Fleep:

What’s next? Currently, Automute only applies to incoming emails. In the future, we hope to apply the same logic to conversations where all members are Fleep users – to even better the experience of Fleep as an alternative to email.

Features like Automute in Fleep are what improve the use of email in business communication. As always, if you have any questions or feedback, do not hesitate to reach out to us via Fleep Support or through our social channels (TwitterFacebook).

Fleep: Integrations improvements

fleep_illustration_10Fleep is a great team communication tool and alternative to email, but it’s even more powerful when it speaks to the other tools you use in your everyday work. This is why we have made sure there are many Fleep integrations with the tools and services our users work with on a daily basis.

Recently, we added quite a few new Fleep integrations and also improved existing ones to make your experience even better. So, without further ado, we are excited to announce…

Fleep integrationsDropbox!

The fresh-out-of-the-oven Dropbox integration lets you choose files from your Dropbox and post them into Fleep conversations. It does not require any setup and is super easy to use. Curious to see how it works?

Take a look at the Dropbox integration info page for an overview.


The integration with Sameroom is pretty magical. If you’d like to use Fleep as your universal communication tool, you can use Sameroom to set that up. Within minutes, you can use Sameroom to bridge your Fleep conversation to a conversation on Skype, to Google Hangouts and others.

Read more in this blog post or take a look at the setup process on the Sameroom integration info page.

Bitbucket Server

We built the integration with Bitbucket (in the cloud) a while back, and now we also have a customized webhook for Bitbucket Server. This is so you can receive updates about the changes in your Bitbucket repository into a Fleep conversation.

You can have a look at the Bitbucket Server integration info page for an overview of how it works and how to set it up.


fleep zapier integration

We love the Fleep and Zapier integration because it connects Fleep to literally hundreds of other tools out there. You can set up Zapier to send messages from other services to Fleep conversations – and it’s really easy to set up.

Read more about why we love the Fleep and Zapier integration in this blog post or take a look at our Zapier info page for more info on the setup.

JIRA updates

The Fleep-JIRA integration is a popular one among our users – and recently it got even better. It now supports a bunch of new events: configuration related events, sprint events, board events, worklog events and workflow transition events.

Check out the Fleep-JIRA integration info page for more info.


What’s next?

We have a few more integrations brewing for you, the most exciting of which is probably the upcoming Google Drive integration that will work in a similar way as the Dropbox one currently does. Let us know if you have any requests or feedback for us! As always, you can reach out to us at support@fleep.io. Happy Fleeping!

Why we <3 integrating Fleep and Zapier

fleep zapier integration

Fleep is a powerful alternative to email, but nowadays most people use several tools in their everyday work, in addition to the the team communication tools. This is why we have built integrations with tools like JIRA, GitHub, Bitbucket and many more. One of the most powerful of such bridges that we have is the Fleep and Zapier integration.

What makes the integration so great is that Zapier gives you the power to integrate Fleep with hundreds of other apps. This means that you can set up “zaps” to post messages from other services like Asana, ProjectManager.com, Twitter and others into Fleep conversations.

With Zapier and Fleep you can easily:

* Send new Asana tasks to a Fleep conversation
* Send new Trello activity to a Fleep conversation
* Send new Redmine issues to a Fleep conversation
* Send HelloSign requests to a Fleep conversation
* And a whole lot more

These integrations with Zapier are especially useful to notify you of any activity, tasks or updates directly in Fleep, instead of having to constantly check the different tools.

What does it look like?

For example, our social media team keeps an eye on all #Fleep tweets with Zapier. Every time someone tweets with #Fleep, the tweet is posted to a designated conversation in Fleep, along with a link to the tweet, like this:

Screen Shot 2015-11-23 at 12.34.22 PM

We especially love how you can customize the Zapier messages – you can choose how much detail the zapped message includes and what it says. So why not include a little pat on your back to keep you going? For example, a Toggl time entry message can be customized to say something like this:

toggl fleep zapier

The best part of integrating Fleep and Zapier?

It’s so easy to set up! Take a look at our Zapier integration set up steps to get started and our page in the Zapier zapbook for more information.

How do you use the Fleep and Zapier integration? Let us know with #Fleep ;)