Productivity Tips for Small Business Teams

Productivity Tips for Small Business Teams

Compared to large-scale companies, small business teams have a lot on their plates. Being part of a small business, these teams, no matter what department they are or task they are responsible for, have to work together to get things done. It’s important to keep your small teams motivated and productive as much as possible.

To give your teams a helping hand, here are a few productivity tips for small business teams.

Streamline your communications

Communication is everything. Effective communication in a team can make or break your productivity. Using a good chat for teams can help you out here (do keep in mind that team chat culture plays a major role as well). If your team works a lot with external collaborators, partners or clients, then you have to consider how you organize your project communication. Replacing long and messy email threads with a project messenger may be a good idea.

Streamline the Workflow

If you’re shopping for Christmas presents, very rarely will you write up your list and then proceed to go to the shops once a day, buying individual gifts each day before repeating until you’ve completed your list. Usually, you’ll take a good look at your list and plan which shops are near each other or sell similar items so you can get your list completed as soon as possible.

The same should be done for your team’s workflow. By grouping together similar tasks and setting predetermined times in the day to carry out certain tasks, such as catching up with team chat, you can ensure that your teams stay on task and that their attention isn’t constantly divided between jobs. Not only will jobs be completed quicker, the assignments will also be completed to a higher quality.

Get Organized and Prepared

When your teams sit down to work, it’s counterproductive if they are spending the majority of their time pulling necessary resources together that will allow them to complete the task. When setting tasks, prepare all the materials needed for them ahead of time – clear descriptions of the tasks, folders, a collection of documents or give them access to a database in which they can access all the content and information they need instantly.

A great example of this is in the customer service ticket industry. It’s counterproductive if you are experiencing a large number of customers who are asking the same questions or are having the same problems with your product or service. By implementing an easily accessible ticketing system, once one member of your customer service team has answered a question, the rest of your team members can quickly refer back to that original answer if they have a customer who asks the same question. This system increases productivity, solves customer queries quickly and allows time for more work to be accomplished.

To ensure that all information is accurate, allowing your teams to avoid mistakes which in turn allows them to complete their work even more proactively and more efficiently with Big Assignments to check through and correct large volumes of content which ensures the accuracy of the work of with Custom Essay. This way your teams aren’t constantly looking through work, trying to decipher poor spelling or poorly written sentences, common with customer service employees who are trying to write down information fast whilst communicating with their customers.

Organize Meetings

Meetings can be a huge drawback to many team members, especially those who just want to get on with their work. However, meetings are important for a number of reasons. Most importantly, meetings ensure all members of your team are on the same page. Meetings also help to take time to bring the team together, reminding everyone it’s all about teamwork.

Tom Wright, a team supervisor at Resumetion explains, “I try to get my teams together at least once a day to discuss and motivate them for the day ahead,”

“By having a quick meeting, usually around 5-10 minutes, I can briefly explain all the business interests for the rest of the day as well as giving the employees a chance to have their say and ask any questions.”

Tom says, “I have always found that this helps to pull the teams together and helps to make all the employees feel valued. A great way to imagine is to imagine a football coach giving a quick motivational speech to their team before the big game”.

A key tip here is to have a meeting daily, and keep it short and sweet. Usually early in the morning works best, just as everyone is about to get started, a pep talk if you will. Instead of chatting away for an hour or so referring to a huge list of points, devote your meeting to one, maybe two, priority points. This way you can guarantee the attention of your staff whilst addressing the biggest points on your list.

Delegate Tasks

If you’re managing a small business team, it’s important for you to place your employees in roles that suit them. If you know that Person A is great at typing, has great computer skills and is happy to churn out results whilst sat at a desk whereas Person B is less accurate at a computer but is great at customer service roles on the phone, put these people in the positions that suit them most.

The same can be said for delegating tasks by outsourcing some work. There are a vast number of online tools and services, such as UK Top Writers and Best Australian Writers, which are perfect for outsourcing otherwise menial tasks that need to be completed. This allows your teams to keep their attention to the more important tasks, driving up the productivity levels in your small business.

Brenda-Berg This is a guest blog post written by Brenda Borg, a consultant and tutor for college students and entrepreneurs, blogger at Brenda likes to travel around the world and share her experiences.

Fleep is a messenger for your teams and projects.

4 Ways To Improve Communication In A Remote Team

Communication In A Remote Team

More and more people are discovering that remote work can be the best way for you to boost productivity. You can create your own hours and get things done from the comfort of your own home.

However, when you’re working in a team, it can be hard to communicate well remotely. When you’re all in different locations or even different time zones, that’s not surprising. Here’s how you can improve communication in a remote team, wherever you are.

Have regular meetings

Thanks to video conferencing, you can all stay in touch no matter where you are. Take the time every so often to check in with each other, using a video conference. Within our team we’ve found that video conferencing can give you the face to face contact you really need to communicate well. We have an integration for video calling in Fleep with – but you can use any video conferencing software you find convenient for you.

If you’re all in different time zones, make sure you time them carefully. Be fair, too. If one team member needs to get up super early for a conference one time, give them a better afternoon time slot next time.

Use emoji

Emoji may seem like something that should remain in a teenager’s text messages, but emojis can be crucial. Why? Because when you’re communicating via messages, the recipient doesn’t have the benefit of tone or body language. What you could mean to be light hearted can seem quite accusatory to them.

Using emoji sparingly here and there is not just fun, but helps make it clear what you’re thinking. We have built-in support for emoji in Fleep, as well as our own Fleep emoticons to help you out!

Use team chat responsibly

Team chat is a great way to keep in touch with your team throughout the day. When you’re looking for a quick answer to a question, firing off a message can be the best way of getting it. When you use such team communication tools though, you need to make sure you’re using them responsibly.

First of all, remember that team chat culture is key. That is to say, how your team uses the chat for teams, often determines whether or not the tool helps your team get work done. Things like whether people expect immediate responses, whether each team member is in charge of their own attention span – they all matter.

Secondly, grammar matters, even in your team chat and project communication. Bad grammar can cause confusion and irritation with your colleagues and partners. If you feel as if you need help, a writing communities like Paper Fellows or Academized could help you out.

Useful communication tools

With the right tools, you can even further improve communication in a remote team. Here are some of the best online tools that your team can use.

  • This is one of the best web conferencing, video chat and screen sharing tools around.
  • Fleep: This is a team chat tool that can be used on almost any device, and helps your team stay focused on what’s important.
  • Word Counter: This tool can help your team keep their messages short and to the point when they need to. Enter your text in and you’ll get an accurate word count.
  • Do My Assignment: This writing service can help you craft important messages and emails, when you need them the most.
  • Write My Essay: This service is excellent when you need to improve your grammar. Work with an expert to see where you need to improve.
  • Cite It In: Use this site to get the right citation for your sources, every time.

Better communication with a remote team is based on understanding everyone’s needs. If you take care of each other, you can all perform well.

Mary Walton

This is a guest blog post written by Mary Walton, who is a freelance writer and blogger at Simple Grad.

Fleep is a messenger for your teams and projects.

Update to the desktop conversation list!

We are excited to launch an update to the conversation list (left pane) on the desktop version of Fleep! This update includes several improvements and some new features: web app left pane with second line

  • New look & 2nd line message – we have revamped the look of the desktop conversation list, and it now includes the latest message below the conversation’s topic. This gives you a glimpse of what the latest message (or first unread message) is about, without you having to click and open the conversation. It’s especially handy when you have several unread conversations and have to decide which ones to prioritize!
  • Compact view on desktop conversation list - if you prefer to see more conversations on the conversation list, this setting is for you. In the compact view, you will not see conversation avatars and the second line message.
    compact conversation list

    Default view (left) vs Compact view (right)

    To try it out – open Preferences by clicking on your profile in the bottom left corner of the desktop version, and tick the box for Compact view on Left Pane.

  • Adjustable width – you can now drag to adjust the width of the conversation list on the desktop version. adjust conversation listIf you want to see more of the conversations topics or second line messages, make it wider! If you prefer a narrower conversation list, just drag it to its minimum version. Do note that restarting/reloading the desktop version, as well as signing out and in again will reset it to the default width.
  • Message search – since we are planning to sunset the All Conversations view, message search has migrated from that view to the conversation list. You will now see message search results on the conversation list. Simply type in your search phrase, and hit the Search from messages button to see results from messages: Message search
  • Changes to search results sort order – now, matching conversations that are muted will be sorted below non-muted conversations. Also, all results where the keyword is in the beginning of the word or name will be listed higher than matches in the middle or end of any matching word or name. (So, if you search for “Neil”, then the conversation with Neil Degrasse Tyson will be shown higher in the search results than the conversation with someone whose name is O’Neill.)

That’s it for now! We hope you enjoy this update. Questions? Feedback? Get in touch with us via You can also find Fleep on TwitterFacebookLinkedIn, and Instagram.

How To Find Your Optimal Work Environment To Boost Productivity

work environment

The search to be as productive as possible while you work is one of the journeys that everyone makes at some point during their career. Some people have a great work ethic and can complete tasks with little inspiration. Others need to find the perfect set of circumstances to be able to do their very best work.

There is no shortage of articles online that detail ways in which you can boost your productivity at work, but we have found that the best tips are spread across a large number of articles on different sites.

So, here is a list of all the best tips and pieces of advice. These will help you find your optimal work environment and boost your productivity.

  1. Find The Right Time Of Day

It is a fact that most of us will be the kind of workers who have a 9 to 5 type job. You might have noticed that through the course of your day you experience periods of extreme motivation and also periods of procrastination. The goal here is to take note of those times when you are feeling most positive and inspired, and plan your day around working on your most important projects during these periods.

Of course, if your employment allows more flexible hours, then you have more freedom to mould your work around your most productive hours. It could even be in the middle of the night if you are self employed and work from home.

  1. Be Picky About Your Surroundings

You would be surprised by just how much the look of your surroundings can affect your productivity and enthusiasm for your work. Is your office space too cold? Is it too warm? Temperature is a big factor in how effectively a person can concentrate on their work.

Similarly, having plants and bright lights around you when working can also inspire you to be more productive. Position yourself near a window if possible. The lighter and more spacious your work environment is, the more productive you are likely to be.

  1. Low Noise Levels

Though this can vary between individuals, the general consensus is that the louder the noise levels are around you, the less productive you are going to be. Using noise cancelling headphone can be an excellent way to shut out external noise so that you can concentrate.

There are plenty of playlists that you can subscribe to that are filled with songs intended to help you focus. Alternatively, if you operate best in complete silence, working at home may work well for you. Then you can completely control your environment and sound levels.

  1. Be in charge of your attention span

Do you often get distracted by the notifications you get from your favorite social media apps, from your email and from your team chat? You may want to reconsider your notification settings. If you switch off notifications, or at least use a “do not disturb” mode, you are in charge of who gets your attention and when.

Also, be mindful of this when using a chat for teams. While technology can be built to help us be more productive, team chat culture i.e. how we use technology usually determines whether we become more productive.

  1. Prioritize Your Workload

Are you more of a morning person or an afternoon person when it comes to productivity? If you find that you can’t get into the swing of things before noon, then arrange your work tasks in an order that brings the most difficult assignments in the hours where you are feeling most focused. Alternatively, if you feel more focused in the mornings, then commit to completing all of your biggest, hardest tasks first so that you only have smaller jobs to do in the afternoon when your productivity starts to fade.

  1. Set Reward Milestones

Do you find it hard to be productive when you know you still have four of five or hours of work left in a day? Then, it’s a good idea to split that time up and set reward milestones for hard work. For example, after every hour of focused work, give yourself a ten-minute break to grab a cup of coffee, browse social media … whatever you like. This is a really effective way to train your mind to stay productive as your concentration starts to dip at the end of the day.

  1. Just Start

The hardest part of being productive is actually getting started. No matter how unenthusiastic you are feeling about your work, half the battle is already won if you just bite the bullet and dive in. You will find that the minutes tick away much quicker when you actually get busy.

robert morrisRobert Morris is a freelance writer from New York, currently working as a blog editor at top essay writing companies blog. He shares advice on productivity, digital marketing and writing.


How Business Intelligence Tools Can Keep Your Business Spending Under Control

business intelligence tools

There are many ways to cut costs when running a start up business - ensure effective communication in a teamkeep operation costs under control, encourage using time management tools, and so on. For bigger companies though, business intelligence tools can really help keep business spending under control.

Companies operate using the information that they have. While small enterprises may have low volumes of information which could easily be handled, this is not the case with larger firms – and there may be a need for business intelligence tools.

Some of the data that every business holds dear includes customer information, business processes, partners, competitors, partners, business prospects and much more. With this information, the company can adequately plan and manage business costs, predicting impending expenditures in order to stay within a set budget.

This information is scattered across different sources and needs to be categorized and transformed to help the business cut down on costs. While this can seem like a daunting task, fear not: business intelligence tools are here to save you and your bottom-line. Below we list a few ways that these tools can help you find ways to cut down on costs.

Respond in Real-Time to Problems

These tools exist to extract real-time information from large volumes of data at impressive speeds, aiding business owners in making crucial, real-time decisions. Rather than referring to quarter-end reports, a visually-stunning business intelligence dashboard can give you updates on your business in real time, allowing you quickly respond to concerning changes or issues.

With such tools, you will be able to look at the sales cycle trends and see which ones are bound to affect the business and in what ways, then the course of action can be taken in time.

Align Business Activities with Corporate Strategy

When departments within a company are not aligned with the company strategy, the entire business is sure to incur enormous costs both directly and indirectly. To prevent this, one needs to identify the metrics, and key performance indicators as provided on the company strategy then make use of the tool to provide visibility and inspire accountability.

The tool will align the activities and also show the results of the preferred strategic objectives.

Empower Your Employees

Employees can access the data thus inspiring business growth as every employee is turned into a business maker. This software provides the employees with real-time data about the company, and every effort they plow back to the firm is data-drive thus will impact the entire organization positively.

Minimize Time on Data Entry Manipulation

A perfect business intelligence tool among other things copies and pastes data from different databases and also performs the required calculations thus saves time that could be well spent on doing other things.

The employer also saves money which could have otherwise been used to hire data entry contractors. What is left for the employees, therefore, is to generate reports. In the end, better decisions are made, and profits realized.

Identify Areas to Cut Costs

The results provided by the software aids the business decision makers to know where exactly to cut costs and keep the company forging in the right direction. These sums could be used elsewhere or used to maintain the company. The business owner can look at their inventory and know a good time to make an order, or tell when sales of a certain a product stall.

Command Productivity

Employers can observe how their employees on the network are working. They will spot those who use the network on activities that are not work-related and also what the traffic is like in in the entire system.

The employers can decide to shut some internet services during office hours so that employees can concentrate on work. If the employees are aware that they are being monitored, they will spend adequate time doing activities that are profitable to the organization.

Lewis Robinson
Lewis Robinson is a business consultant specialized in social media marketing, CRM, and sales. He has managed two startups and currently freelances as a writer and consultant.